Description
Job Administrative Assistant
Location: Luxembourg
Start Date: ASAP
Duration: 3 months +
Key skills:
- Fluent English mandatory, German and/or French would be considered an asset
- Self starter, ability to take the initiative
- Very well organised, team work and flexibility
- Clear ability to work in a diverse (international) environment
- Good level of dedication
- Attention to detail, particularly data accuracy
- Excellent command of MS Office tools
- Proven experience of Department administration
- Good SAP user knowledge
- User knowledge of SaleForce.com (preference)
About the role:
- Support all aspects of general officecoordination.
- Maintain office calendar to coordinate work flow and meetings.
- Answer telephones and respond directly to general queries or follow up
- Open, sort and distribute incoming correspondence.
- File and retrieve organizational documents, records and reports.
- Coordinate logistics for onboarding external consultants.
- Support project budgeting work
- Set up and coordinate meetings and conferences.
- Prepare agendas and make arrangements for committee, Board or other meetings.
- Attend meetings in order to record minutes.
- Compile, transcribe and distribute minutes of meetings.
- Collect and maintain inventory of office equipment and supplies.
- Services requests and administration follow-up
- SAP administration (in line with the in house systems and processes)
- Could be assigned to other interesting tasks, depending on level of qualification.