Executive Assistant to Vice President & GM
Xperi
(Internet and Information Technology, 5000-10.000 employees)
Keywords
Skills
Dynamic and resourceful Executive Assistant with 8 years successful track record in providing administrative support to all levels of managers, recognized for communicating effectively at various levels and acting as a liaison between managers and employees. Skilled in arranging travels, taking minutes and handling correspondence. Proficient in MS office suite and familiar with executive calendar keeping and public relations protocols. Very good ability to handle multiple tasks simultaneously. Known as a passionate person who is willing to accept new challenges. Trilingual: English, French & Romanian.
MS office suite, Oracle, Outlook, web applications, Web-Linked, Citrix, SAP, Active Directory, hardware, word processing software. Proficient in office organization and bookkeeping; outstanding and accurate typing skills; Very good command of English and French; very good communication skills oral and written.
MS office suite, Oracle, Outlook, web applications, Web-Linked, Citrix, SAP, Active Directory, hardware, word processing software. Proficient in office organization and bookkeeping; outstanding and accurate typing skills; Very good command of English and French; very good communication skills oral and written.
Project history
01/2020
-
Present
• General office management/oversight
• Executive Administrative support (calendaring, travel, expense reports, phone screening, etc.)
• Schedule and maintain appointments/meetings, including all calendaring, meeting details, presentation preparation and logistics
• Compose letters, memos and other written correspondence on routine and confidential matters; develop presentations
• Maintain files, materials and information of confidential nature
• Plan and coordinate multiple projects, working with various resources to gather and disseminate important and confidential information
• Creation and monitoring of expense reports
• Executive Administrative support (calendaring, travel, expense reports, phone screening, etc.)
• Schedule and maintain appointments/meetings, including all calendaring, meeting details, presentation preparation and logistics
• Compose letters, memos and other written correspondence on routine and confidential matters; develop presentations
• Maintain files, materials and information of confidential nature
• Plan and coordinate multiple projects, working with various resources to gather and disseminate important and confidential information
• Creation and monitoring of expense reports
01/2019
-
01/2020
Executive Assistant to Sr. Directors A&C
Oracle Romania
* Inbox management, calendar and travel planning
* Organization of meetings internally and externally, web conferences and calls
* Support 3 managers in all administrative matters including their teams, e.g.
Recruiting, on boarding new employees, promotions, creating purchase orders, etc.
* Active interface with customers, partners and internal stakeholders in EMEA and
globally
* Creation and monitoring of expense reports
* Temporary assistance to other senior directors
Page | 1
* Respond quickly, accurately and professionally to all correspondence
* Use the relevant tool, i.e. ARIA/Outlook, to diary manage, plan and arrange
meetings
* Follow Oracle purchasing, travel and expenses procedures as required
* Co-ordinate the compilation of presentations and other material as required
* Co-ordinate the invitations and ensure the attendance of the relevant people
* Take, write and distribute minutes from meetings
* Follow and monitor action plans and coordinate task forces within the team
* Operate in line with Oracle's processes and procedures
* Organization of meetings internally and externally, web conferences and calls
* Support 3 managers in all administrative matters including their teams, e.g.
Recruiting, on boarding new employees, promotions, creating purchase orders, etc.
* Active interface with customers, partners and internal stakeholders in EMEA and
globally
* Creation and monitoring of expense reports
* Temporary assistance to other senior directors
Page | 1
* Respond quickly, accurately and professionally to all correspondence
* Use the relevant tool, i.e. ARIA/Outlook, to diary manage, plan and arrange
meetings
* Follow Oracle purchasing, travel and expenses procedures as required
* Co-ordinate the compilation of presentations and other material as required
* Co-ordinate the invitations and ensure the attendance of the relevant people
* Take, write and distribute minutes from meetings
* Follow and monitor action plans and coordinate task forces within the team
* Operate in line with Oracle's processes and procedures
05/2018
-
12/2018
Executive Assistant to MD
Green Revolution Association
* Preparing documents, e-mails, internal and external papers
* Assisting the MD with the agenda, representation, protocol
* Project manager for several internal projects
* Events organization
* Expense claims
* Point of contact between the MD and the other departments
* Assisting the MD with the agenda, representation, protocol
* Project manager for several internal projects
* Events organization
* Expense claims
* Point of contact between the MD and the other departments
07/2017
-
04/2018
PA&Senior Executive Assistant to CEO/MD
Mol Romania
* Assisting the MD in daily activities, especially in activities concerning representation
and protocol, taking care of the necessary preparations
* Preparing documents, letters, e-mails
* Sort out the correspondence received by the MD
* Preparing and translation of different documents and presentations
* Stock for office supplies
* Meetings assistance for management team
* Prepare the minutes of the meetings
* Greeting visitors
* Editing and managing the flow of information addressed to the MD
* Responsible for the transfer of information in due time, for the planning and
distribution of tasks, ensures that all tasks are fulfilled in due time
* Responsible for the delivery terms of all data and information
* Responsible of certain projects assigned by the MD
and protocol, taking care of the necessary preparations
* Preparing documents, letters, e-mails
* Sort out the correspondence received by the MD
* Preparing and translation of different documents and presentations
* Stock for office supplies
* Meetings assistance for management team
* Prepare the minutes of the meetings
* Greeting visitors
* Editing and managing the flow of information addressed to the MD
* Responsible for the transfer of information in due time, for the planning and
distribution of tasks, ensures that all tasks are fulfilled in due time
* Responsible for the delivery terms of all data and information
* Responsible of certain projects assigned by the MD
03/2014
-
11/2016
PA & Executive Assistant to CEO/MD CEE Liberty Global
UPC Romania
* Managing executive complex agenda, organizing meetings and conferences
* Develop and maintain alert system for upcoming deadlines on incoming request, projects
and events
* Interfacing with other high level executives, partners, external and internal customers
* Maintain high degree of confidentiality and sensitivity regarding all business matters
* Managing executive e-mail account - reply to e-mails, organizing
* Create expense reports
* Arranging travel, visas and accommodation
* Provide general assistance during presentations
* Screening phone calls, enquiries and requests, and handling them when appropriate
* Meeting and greeting visitors at all levels of seniority
* Organizing and maintaining diaries and making appointments
* Prepare letters, financial statements and other documents
* Negotiated favorable terms and pricing agreements with resorts, vendors, caterers and
other providers for different services, making savings annually
* Managing management teams' meetings, procedures, HR related issues, travel in all
CEE countries
* Conduct research to prepare, gather and proof briefing materials, agendas and decks for
all executive meetings
* Dealing with incoming email, faxes and post
* Taking dictation and minutes
* Producing documents, briefing papers, reports and board presentations
* Organizing budget meetings and presentations
* Liaising with clients, suppliers and other staff
* Event planning, assist with teambuilding activities
* Develop and maintain alert system for upcoming deadlines on incoming request, projects
and events
* Interfacing with other high level executives, partners, external and internal customers
* Maintain high degree of confidentiality and sensitivity regarding all business matters
* Managing executive e-mail account - reply to e-mails, organizing
* Create expense reports
* Arranging travel, visas and accommodation
* Provide general assistance during presentations
* Screening phone calls, enquiries and requests, and handling them when appropriate
* Meeting and greeting visitors at all levels of seniority
* Organizing and maintaining diaries and making appointments
* Prepare letters, financial statements and other documents
* Negotiated favorable terms and pricing agreements with resorts, vendors, caterers and
other providers for different services, making savings annually
* Managing management teams' meetings, procedures, HR related issues, travel in all
CEE countries
* Conduct research to prepare, gather and proof briefing materials, agendas and decks for
all executive meetings
* Dealing with incoming email, faxes and post
* Taking dictation and minutes
* Producing documents, briefing papers, reports and board presentations
* Organizing budget meetings and presentations
* Liaising with clients, suppliers and other staff
* Event planning, assist with teambuilding activities
03/2012
-
03/2014
PA & Executive Assistant to CEO
Dalkia, Veolia Energy - Romania
* Arranging travel, visas and accommodation and, occasionally, travelling with the manager
to take notes or dictation at meetings or to provide general assistance during
presentations
* Delegating tasks
* Screening phone calls, enquiries and requests, and handling them when appropriate
* Meeting and greeting visitors at all levels of seniority
* Organizing and maintaining diaries and making appointments
* Dealing with incoming email, faxes and post, often corresponding on behalf of the
manager
* Translations French-Romanian, French-English, Romanian-French, Romanian-English
* Carrying out background research and presenting findings
* Producing documents, briefing papers, reports and presentations
Page | 3
* Event planning
* Organizing and attending meetings and ensuring the manager is well prepared for
meetings
* Liaising with clients, suppliers and other staff
to take notes or dictation at meetings or to provide general assistance during
presentations
* Delegating tasks
* Screening phone calls, enquiries and requests, and handling them when appropriate
* Meeting and greeting visitors at all levels of seniority
* Organizing and maintaining diaries and making appointments
* Dealing with incoming email, faxes and post, often corresponding on behalf of the
manager
* Translations French-Romanian, French-English, Romanian-French, Romanian-English
* Carrying out background research and presenting findings
* Producing documents, briefing papers, reports and presentations
Page | 3
* Event planning
* Organizing and attending meetings and ensuring the manager is well prepared for
meetings
* Liaising with clients, suppliers and other staff
09/2011
-
03/2012
Customer Service Analyst
Hewlett Packard Romania
* Customer service and teamwork practices at all times
* Receiving documents and carefully analyze incoming support requests, inquiries and
trouble reports
* Promptly resolve all issues thoroughly documenting each step
* Managing software and hardware orders, tracking until the delivery in the company's
software systems
* Customer service and teamwork practices at all times
* Receiving documents and carefully analyze incoming support requests, inquiries and
trouble reports
* Promptly resolve all issues thoroughly documenting each step
* Managing software and hardware orders, tracking until the delivery in the company's
software systems
* Customer service and teamwork practices at all times
04/2009
-
07/2009
Customer service specialist (French & English)
Computer Generated Solutions
* Resolve customer questions and requests via phone and e-mail
* Provide customer support using different softwares
* Managing the clients' accounts
* Provide customer support using different softwares
* Managing the clients' accounts
07/2008
-
12/2008
Customer service specialist (French & English)
Conectys Service Telecom
* Provide quick solutions to customers
Page | 4
* Provide technical support by phone and e-mail
* Technical support for Web Applications and Web-Linked
Page | 4
* Provide technical support by phone and e-mail
* Technical support for Web Applications and Web-Linked
10/2007
-
04/2008
Customer service specialist
Teleperformance Romania
* Sales activities in the field of life insurances (Raiffeisen & AIG Life);
* Provide technical support by phone and e-mail;
* Provide technical support by phone and e-mail;
Local Availability
Only available in these countries:
Romania
