EDMS ADMINISTRATOR IM/DM/CM

 
I am a project-oriented seasoned professional with extensive information governance and document managing experience seeking an opportunity to excel in support of your business strategies, successfully executing multiple processes while supporting key corporate objectives in the expertise of knowledge, content, information, and document management.

• Information Management:
  • Distribution matrixes
  • Numbering systems
  • Permissions
  • Procedures
  • Processes
  • Workflows
  • Access Control
  • Security
  • Cascading
  • Taxonomy
  • Meta data
  • Bulk importing
  • Architecture
• Change Management 
  • Approval Process
  • Technical writing
  • Training for development and delivery
• Document Control - Subject Matter Expert in the life cycle and approval procedures

            for vendor and design documentation deliverables

• Verification
• Validating
• Transmittals
• Work Instructions
• Procedures
• Policies
• Processes
• Guidelines
• Squad Check
• Amendment
• Training

• Website Administration
• Content Management 
• Data Migration
• Software Experience – Extensive Super User experience with MIS, DMS (Document Management Systems),

DCS (Document Control Systems): Documentum D2 11, Documentum eRoom, Livelink/Open Text, and
PIMS (Project Information Management Systems), POL (Projects on Line), fme Migration Center, CIMAGE, IntelliDoc
(Access), and FUSION/Sword. 

• CIMAGE: User
• Adobe Acrobat Professional: Power User
• Documentum D2 and eRoom: Administrator, Web Content Management, Trainer, Power User
• Livelink: Administrator
• Fusion/Sword: Power User
• SharePoint: User, Interface Coordinator, Administrator
• EDMS: Administrator

Contract Assignments:
September 2016-March 2017  Document Control Specialist Praxair
Provided Design, Vendor and Supplier Document Control support for electronic documentation thru the approval process using EDMS, Bluebeam 2016 and being a System Administrator for BatchDoc.
 
February 2016-April 2016 IM Specialist       Cheniere Energy
Short term assignment creating, validating, consolidating a master document register for Records Information Standards and and Procedures. Comprised of over a hundred spreadsheets, the Master RIM Register contained the meta data for offsite storage records from the company’s business communities consisting of Legal, HR, Administration, Exploration, Accounting, Government Affairs, Engineering, Pipeline and Supply Chain. Meta data definitions guide for document management, document types, general information and content management analysis.
 
February 2015-February 2016         KM/DC/BA      Hess Oil and Gas
Used Functional Business Analyst skills to interpret the customer’s business needs for information and document management, to translate and guide them into clear business requirements and solutions. Strong Knowledge Management skills, Interface coordinator point-of-contact for the Information Management team, the Document Control team and the Business communities which included providing EDMS Documentum training, reserving document numbers by creating placeholders, providing consultation on managing documents through their life cycle; creation, approval process, publishing and archiving, providing guidance for publishing documents, issue purpose requirements, providing bulk importing using the fme Migration center, critical and confidential documents, identifying and assigning the correct metadata, providing guidance for information management Best Practices and Lessons Learned, and participating in UAT projects.
 
Apr. 2013-June 2013
Shell Global Solutions               
IT Analyst/Information Management Consultant
IM Consultant in a Livelink advisor role for various business units during the staging for migration. Assigning project workspaces, access and security permissions for groups and end users. Composing response emails and path forward plans.  Position
on the Operational Livelink forum and consultant for the Knowledge and Learning business groups as they prepared for migration into SharePoint.
 

Dec. 2012-Feb. 2013       
DWD International, Inc.
Document Information Management Consultant                                                 
Provided analysis, consultation, architecture, MDR, composing and writing of document numbering procedure, distribution matrix, training, and transmittal processes for managing engineering drawings and other technical documents.

March 2012-Oct. 2012
AMEC Oil and Gas, Inc.
Document Management Lead
Document Management Lead for the MWCS EPC2 Project Team using the EDMS FUSION application, Excel, Word, squad check and support for 60 plus members proved most rewarding. Received, classified, validated, distributed and archived
pre-existing and newly created documents in the EDMS.  Composed and provided written work instructions, distribution matrix, help instructions, email transmittals and notifications.  Set up the processes and folder architecture for issued documents
and coordinated the approval process. Provided EDMS audit reports and queries.

May 2011-Feb. 2012       AMEC/Paragon     
Document Management Specialist
Document Management support for vendor and design documentation and auditing nearly sixteen thousand FEED EDMS records, transmitting design documents in the approval process for Final Documentation for the Kizomba Satellites and provided document control support for the Lone Star LNG pipeline project.

Feb. 2008-August 2010   
I provided personal care for a loved-one with terminal cancer.

May 2007-Jan 2008
British Gas
Document Control Specialist
Lead Document Management responsibilities for BG Trinidad and Tobago Poinsettia and Hibiscus projects. Analyzed, consulted, composed written analysis, work processes and help instructions, coordinated, designed folder architecture, migrated, indexed, maintained, and distributed, tracked and archived their information management electronic design and vendor records for the FEED stage of this major capital upstream project team. I participated in Project Management Team weekly and monthly meetings. 

Sept.2005-May 2007 ConocoPhillips China
Document Control Administrator
Document Control Lead for design documentation on the FPSO topsides  using database and web based Enterprise Live Link/Open Text, PIMS, Intellidoc (Access), document control lead/facilitator for COPC’s Bohai II FPSO Topsides Project Control Services and collaborating with IT developers for the functionality of the Livelink application software as it pertained to the end user.

Feb. 2005-May 2005  ExxonMobil
Information Management Specialist
Web migration, analyzing metadata, sorting and gleaning the current data needs. Developing and customizing Documentum’s Web Publisher and Documentum’s WebTop database applications, migrating updated websites and utilizing the editor to design web pages and sites content publication to the web for the GIS team.

October 2003-Nov. 2004   ChevronTexaco     
Document Control Administrator
Document Administrator for Documentum’s eRoom and assisted in Risk Management meetings as ADAIRO scribe and attended weekly and monthly Project Management Meetings.  Managed project documentation through the approval process. Created Excel and Word transmittals. Analyzed, classified and recorded design and vendor documentation, composed and wrote, implemented, updated and managed Document Control processes, procedures, and specifications to ensure accurate records. Coordinated and headed training for members on processes, systems and procedures with Lunch and Learn and Brown Bag Sessions and individual desktop support.  Accurately maintained metadata of project’s current and archived documents, quality checked number, title, and revisions against receivables. Developed document control procedures, policies and systems for the ChevronTexaco SASBU Block 0 Area A Gas Management 6 project work fronts.  (The AAGM program is totaling $8 Billion in capital.) Migrated tens of thousands of documents and drawings into folders and into the Documentum’s eRoom application and assisted by an IT team member with design and customization of their information management software for the end user.

May 2002-June 2003     
Excel Engineering Inc.
Document Control Team Leader                                                                 
Lead in the setup of Document Control office for Marathon Oil Alba Project for vendor and design documents through the approval process, interfaced with vendors and clients, maintained original hard copy files, Documentum’s eRoom web based access platform, started with 5 purchase orders, a year later processing over 450.

October 2001-May 2002        ABB Lummus Engineering
Document Controller/Project Secretary                                                        
Managed the approval process. Document Control assistant for the Murphy Project and project secretary for over 300 members of the ExxonMobil’s Kizomba B Project.

Jan. 2001-Aug. 2001          Sakhalin Energy Investment Ltd. 
Document Controller
EDMS and DCS, Document Control for Engineering Design and Vendor Documents, indexing metadata into CIMAGE. Managed hard copy documents, drawings and technical papers into Offsite Records Access Management System and overseas delivery.

 

• Computer Skills: Advanced skills in Microsoft Word and Excel, Outlook
• MacPro, CIMAGE, ADAIRO, Technical Editing/Writing, Adobe Acrobat Professional
• Databases: Documentum D2, PIMS, Intellidoc, Enterprise, Livelink, Open Text,
• Documentum’s eRoom, WebTop and Web Publisher, Alexandria, SharePoint and FUSION/Sword
• Providing guidance, consultation, analysis, content management, bulk importing, validation, transmittal, migration, workflows, distribution matrixes, instructions, processes, procedures, policies, training, guidelines and implementation

for vendor and design deliverables’ documentation and information management database and web based systems.
Education:                    Baylor University/Waco, Texas and University of Houston/Houston, Texas