Gokhan Canpolat not available until 09/30/2019

Gokhan Canpolat

Project Manager & Business Analyst (Waterfall & Agile Scrum) | Infrastructure Rollout & Migration

not available until 09/30/2019
Profileimage by Gokhan Canpolat Projekt- & Teamleiter, PMP-CSM | Infrastruktur | Software | Data Migration | IT Service Delivery from Basel
  • 4051 Basel Freelancer in
  • Graduation: Fachhochschule MIS - Frankreich
  • Hourly-/Daily rates: not provided
    Abhängig von Ort und Projektdauer
  • Languages: German (first language) | English (business fluent) | French (business fluent) | Turkish (first language)
  • Last update: 23.05.2019
Profileimage by Gokhan Canpolat Projekt- & Teamleiter, PMP-CSM | Infrastruktur | Software | Data Migration | IT Service Delivery from Basel
ITPM English - April 2018
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European Commission: IT Manager - Key Experte
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Gazprom Germania: Infrastruktur Project Manager
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Result focused Senior Project Manager and Business Analyst with experience in executing global technically complex projects, leading international teams, organizing complex IT departments, providing governance, leadership and expertise across the business and technology range.
  • PMP Certified Project Management,
  • Certified Agile Scrum Master 
  • Certified ITIL v3 foundation
  • Reporting
  • Stakeholder-Resources-Cost-Risk Management
  • Change and Escalation Management
  • Quality Management
  • Issue Solver
  • Four Languages
  • Result Oriented
  • Self-Starter
  • Team Player
02/2018 - 05/2018 ETL-Data Migration of GxP relevant Documents from IBM Lotus Notes to new DMS, Decommissioning of Server. Pharma/Life Science, Switzerland & Austria
GxP relevant migration and decommissioning project for a manufacturing site Austria.
Objective is to remediate the operational recovery risk by migrating the obsolete Lotus Notes databases (SOP/GOP) to the new Documentum DMS, archive other relevant DBs to the Enterprise Archive and decommission the obsolete Lotus Notes and Windows Server 2003.

  • Act as interface and facilitator between local business, global business and the technical platform & application team
  • Conduct PoC define migration requirements and validation process
  • Create project charter and present to steering committee and management
  • Implement a change management process
  • Lead migration and validation efforts
  • Create migration and cutover plan
  • Create integrated project plan that covers efforts of all streams
  • Organize and lead project workshops
  • Organize and lead project and steering committee meetings
  • Handle external vendors
  • RAID management (Risks, Issues, Assumptions and Decisions)
  • Cost management

08/2017 - 03/2018 Create a Security Service and Implement a Passive Monitoring Tool in the Manufacturing Area (RFI/RFP). Pharma/Life Science, Switzerland
Workstream Lead in a globalen Security Remediation Program with two main activities: 

1. Qualify and rollout of a passive monitoring and anomaly detection tool in manufacturing sites within the operational technology area
  • Implement a passive monitoring tool by mirroring distribution and/or access Switches (SPAN port configuration)
  • Lead PoC (Proof of Concept) and qualification of solution, Build (Dev) - Test (QA) - Rollout ; incl. IQ, OQ, PQ, User Requirements, Test Specifications, Design and Functional Specifications
  • Lead RFI/RFP and organize, communicate 7 external vendors technology vendors - evaluate different solutions
  • Lead creation of service and operations, support producing Operational Handbook, OQ/Operational Qualification, RACI
  • Create Project Charter and present to Steering Committee & Management
  • Execute pilots to proof that processes are fit for purpose
  • Communicate and align with manufacturing sites in different regions  - Plan overall rollout in waves for over 100 locations globally
  • Teamlead of 6 PAX
  • Resource and cost management
  • RAID Management (Risks, Assumptions, Issues, Decisions)
  • Prepare presentations for project, program and management
  • Organize and lead project workshops
  • Align with other streams in the program in order to define dependencies 
2. Lead the development of a temporary asset management software tool for OT systems at manufacturing sites
  • Lead the SDLC (Software Development Life Cycle)
  • On-board application to CMDB Remedy and create the service including SLA 
  • Build process and enable software to support other project activities, i.e. GAP assessment, remediation planning and reporting
  • Improve data quality and prepare data structure for migrating all asset data to final asset management tool ServiceNow

02/2017 - 07/2017 EDI Project Manager and Product Owner ; Integration of B2B Partners into Business Process via EDI, Stepcom GmbH, Switzerland
  • Integrate B2B clients into EDI processes as part of their supply chain management processes, in order to enable them to exchange orders, inventories and invoices with business partners
  • Communicate with business partners and act as interface between the business parties
  • Gather client's requirements
  • Plan and execute message mapping, integration and test
  • Plan cutover to production 

05/2016 – 02/2017: Migration (ETL) of millions of documents from various leagcy platforms to new DMS & Storage, Pharma/Life Science, Switzerland & Poland
Stream Lead of MCoE “Migration Center of Excellence” as part of the “Simply Core Program“ with global impact and 70k users. The objective of the program was to reduce the operating and licensing costs by 30 million USD per year and harmonize the DMS by migrating 

My responsibility within the MCoE was to develop the processes and tools for migrations, validate the processes and execute the migrations, in alignment and cooperation with the stakeholders and users in different regions globally.
  • Define requirements for ETL (Extraction, Transformation, Load) of data
  • Define and validate ETL process 
  • Lead developer and service manager team with 10 PAX 
  • Stakeholder, budget, risk and resource management
  • Plan, coordinate, execute and validate migrations  
  • Define and handle dependencies between different work streams and acitivities 

06.2015 - 05.2016 Create Client Life Cycle Agility and an Automated Testing Service, Pharma/Life Science, Switzerland & Spain & Poland
Technical project manager with 2 workstreams.
1. Define an agile approach of qualifing and validating a computer Operating Systems and reduce the overhead of engineering and remediation works of these client upgrade projects.

2. Lead the creation of an “Automated Compatibility Testing Service” to automatically and periodically test functionalities of enterprise Web applications. Develop technical and business-related processes to onboard, execute and maintain client/web applications in this testing environement.
  • Define transition milestones to handover from project to service operations
  • Project Planning
  • Project Risk Assessment 
  • System Risk Assessment
  • Stakeholder, cost, risk and resource management

02.2015 - 04.2015 Retro-fit of Datacenter and Re-Qualification of vBlock, Pharma/Life Science, Switzerland & USA
Planning and defining approach for the consolidation of 6 datacenters, with the focus on a positive business case. Consolidation includes virtualization and/or migration of 240 applications, reduction of 32 servers, consolidation of infrastructure services and decommissioning of 3 data center.
  • Produce project plan for DC / virtualization technologies, vBlock, Nutanix, NAS und WAN Upgrade
  • Lead requirements analysis for WAN/LAN with global network team
  • Lead requirements analysis and assessment two different DC / virtualization technologies
  • Coordinate with local site infrastructure managers (USA, Switzerland, Germany)
  • Ensuring quality and qualification of system

02.2015 - 03.2015 Asset / CMDB Migration and On Boarding, Pharma/Life Science, Switzerland & USA & Czech Republic
PM for migration of CI (configuration items) from legacy to a new present Asset Management Tool. CIs were hardware, software, supporter groups, change implementers and approvers. 
  • Ensure the involvement and coordinate the in-scope Service Managers and SPOCs’ in USA and Czech Republic
  • Track and ensure trainings for the resources on the new tool
  • Ensure on-boarding of configuration items first in to the QA then the production environment
  • Weekly reporting to the program level
  • Risk, time and stakeholder management
  • Cost and resource management

09/2014 - 02/2015: Transition of partners’ datacenter and application migration to new datacenter and on-boarding to operations, Pharma/Life Science, Schweiz & USA
Transition and integration of partners’ datacenters and applications into new datacenter and on-boarding to operations, in alignment with the global datacenter strategy, by retrofitting and satisfying GxP relevant quality and security requirements.
  • Lead and coordinate technical team 10 PAX in USA
  • Plan and align with local IT managers and business stakeholders
  • Create detailed project plan with input from SME (Engineering and Platform Managament)
  • Ensure execution of IQ’s and security baselines
  •  Lead on-boarding of systems to CMDB and handover to operations incl. IT Tools (security and event monitoring, service catalogue etc.)
  • RAID Management
  • Cost and resource management 

09/2014 - 11/2014 Upgrade of Building Access Control Swstem and its IT Infrastructure (IBM Wintel), Pharma/Life Science, Switzerland
  • Lead the upgrade of the access control system, used by over 30k registered users on a daily basis.
  • Lead technical team and external vedors IBM and HCL
  • Implement infrastructure for physical access control sistem
  • Coordinate handover of operations from (legacy) IBM to new vendor HCL
  • Coordinate cutover and on-boarding of new plattform
  • Create project charter, detailed project plan, communication and migration plan

07/2014 - 08/2014: Support and Ensure Implementation of new ITIL Processes, Pharma/Life Science, Switzerland
Project manager in the big program to overview and support all 9 underpinning projects about onboarding new IT tools and processes.
  • Leadi and monitor that relevant teams and members are trained as per Training SOP
  • Cutover of SOX and GxP relevant ITIL processes
  • Budgeting and forecast 
  • Advise and support project managers of various workstreams
  • Act as interface between workstreams and program management

06/2013 - 05/2014: Plan the Next Generation WLAN (Wireless LAN) , Pharma/Life Science, Switzerland
Responsible for planning and executing the “Next Generation WLAN” Proof of Concept project.  The scope was to plan the replacement and enhancement of the legacy wireless backend by considering the upcoming user and business needs supported by a strong service design and SLAs as well as implementing a life cycle management.                                                             
  • Lead project team 9 PAX                                                            
  • Resource management; estimate and involve needed resources                                                            
  • Ensure project quality in cooperation with project quality manager                                                            
  • Keep communication alive between team members and ensuring accurate update on project status and upcoming events                                                            
  • Organize workshops and meetings                                                            
  • Manage and forecast budget                                                            
  • Report budget, time and quality status update to high level stakeholders and managers in steering committee meetings                                                            
  • Risk and escalation management                                                            
  • Lead the project through different project cycles including a proof of concept                                                                                                                        
  • Architecture Design                                                            
  • Proof of Concept, based on business requirements and use cases                                                             
  • WLAN Service Description; Service Blueprint
  • Definition of monitoring and reporting capabilities                                                            
  • Definition of rollout (execution) approach                                                            
  • Frame Capital Appropriation Request for the execution phase                                                            

08/2012 - 04/2013: Integrate new Infrastructure and Build IT Service. Gazprom GmbH, Istanbul & Berlin
Infrastructure project manager in an upgrade and transition project, for a german based company’s subsidiary in Istanbul, in the energy sector. Responsible for upgrade of entire ICT infrastructure, including but not limited to Datacenter, Client Infrastructure, Network, IT Governance and Service Management.
  • Coordinate project team, in Berlin and Istanbul
  • Manage and lead the local IT team 
  • Resource management; recruit local IT Manager and System Administrator
  • Design and develop IT environment and operations aligned with group’s IT strategy
  • Present decisions to management
  • Lead network and system deployment from concept to go-live in an international context
  • Implement standard best practices for operating today’s complex IT-environments
  • Negotiate with and coordinate external service providers and suppliers
  • Support budgeting, procurement and invoicing process
  • Provide status update to and lead meetings with stakeholders
  • Support application implementation projects (DMS, MIS)
  • Upgrade Network infrastructure under consideration of security
  • Upgrade of cable infrastructure
  • Coordinate change from ADSL to Metro Ethernet
  • Plan and design network segmentation and physical expansion of office
  • Plan and design disaster recovery system
  • Design and implement monitoring and security system

07/2008 - 07/2012 European Union Program Support Office. GIZ (GTZ), Cyprus & Brussels
IT Manager and Key Expert at the EUPSO (European Union Program Support Office) providing long term project services to the European Commission in a 259 Mio Euro development project to encourage the Turkish-Cypriot Community and economy.
Main responsibility: ensuring optimal fulfilment of all contractual ICT deliverables, with focus on business continuity and pro-active identification of possible problems and solutions, under consideration of the available budgetary framework and the applicable procurement rules. 
  • IT Management operational; technical and budgetary
  • Strategy development and improvement of IT service and operations
  • Disciplinary team lead for 13 administrative personals, 2 of them IT staff
  • Internal project management
  • Project consulting for external IT projects financed by the European Union
  • Escalation management
  • IT Governance: create IT guidelines and procedures
  • Provide IT infrastructure architecture; determine and design the optimal IT Infrastructure needs with focus on requirements and under consideration of the available project budget
  • Coordinate external partners and suppliers, assess and conduct procurements
  • Coordinate w/ Head of Unit, and key-stakeholders to implement changes and new IT launches
  • Provide and implement network and system security solutions
  • Write technical specifications and terms of references
  • Participate in evaluations of ICT tenders

07/2006 - 05/2008 Upgrade and Manage Server and Network Infrastructure. Sostmeier Logistics, France & Germany
Developed and delivered high quality IT Service Management. Created multi-layer networks, set-up and managed connections to partners and clients, delivered ICT resources to branch offices. Administered server farms, designed and configured IT security solutions.
  • Administration and upgrade of datacenter with 30 servers
  • Network and system engineering; drafted and planned systems and network infrastructure
  • Built and conducted deployment of networks
  • Procurement 
  • Reporting 
  • Project related budget controlling 

05/2004 - 08/2006 Define and Implement an EDI Environment and its Business Processes. Sostmeier Logistics, France & Germany
Successfully designed and built EDI System (Electronic Data Interchange), created workflows and integrated international partners with heterogeneous IT platforms into own business processes leading in optimization of Supply Chain Management. Coordinated EDI partners in order to identify needs and EDI data standards.
  • Managed ERP/EDI  system (Seeburger BIS/BIC)
  • Created workflows and message mappings and transferred them to the warehouse management system on DB2 and IBM i520
  • Managed remote connection in order to send/receive EDI messages (point to point, IDSN, GEIS and GXS)

  • 160 hrs / month (negotiable, depending on project needs and agreement).
  • On-site assignment up to 100%
  • Unrestricted travel readiness.
  • Unrestricted foreign assignment, worldwide.
Many years of project managent and business analyst experience in various countries i.e. Switzerland, Germany, Hongrie, Turkey, Cyprus, France, Poland, Spain.
On-site work for couple of months as well as entire or partial remote work is possible, depending on agreement.

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