Description
Our London based client are looking for a Company Secretary to join on a short term assignment.
The purpose of the role is to assist the Group Company Secretary in ensuring that the Company Secretariat runs smoothly, that appropriate legal and statutory compliance is maintained and that an efficient service is provided to the Board, Board Committees and the Executive Committee.
Responsibilities and Accountabilities
- Deputising for the Company Secretary as and when required;
- Assisting with the statutory and regulatory administration of the client and its subsidiary companies and committees, including ensuring compliance with statutory filings, Annual Returns, Report and Accounts, filing of resolutions adopted at General Meetings/and any other filings required to be made with Companies House or with any other statutory authority;
- Maintaining information held on Blueprint, the Company Secretariat database;
- Assisting with the arrangements for Board Meetings, General Meetings and Committee Meetings;
- Acting as Secretary to any meetings, as directed by the Group Company Secretary;
- Assisting with the production and checking of Board and Committee papers prior to circulation and helping with the collating and circulating of these;
- Keeping up to date with developments in Company Law, Corporate Governance and any relevant Shareholder Deed requirements;
- Producing an Annual Timetable of key events in the Company Secretarial calendar, keeping the timetable up-to-date and reissuing on an annual basis;
- Establishing and maintaining a Contracts and Agreements Database;
- Assisting with logo and trade mark registration and other intellectual property rights registration and correspondence;
- Undertaking miscellaneous administrative duties and tasks.
Skills and Qualifications
- Educated to degree level or equivalent and qualified in the Institute of Chartered Secretaries and Administrators qualification;
- Previous Company Secretariat experience;
- Advanced skills in Word, Excel, PowerPoint, Outlook and Blueprint Secretariat Software (the latter is desirable but not essential as training will be provided);
- High quality written and spoken English;
- Excellent inter-personal and communication skills;
- Highly methodical and organised, with an ability to work under pressure and within tight deadlines, whilst maintaining accuracy and a high quality output;
- An ability to maintain confidentiality with a high degree of discretion;
- Ability to absorb and digest technical knowledge and complex data; and
- Ability to work as part of a team and individually.
Please apply if you meet this criteria.