Description
Executive Administrative Assistant - Finance
Leading global Financial Services Organisation require an Executive Level Administrative Assistant for a long-term contract in Stockholm.
Your role as the Executive Administrative Assistant based in Stockholm, would be to assist the finance organization with a number of administrative and other tasks. Primarily you will be assisting the European Head of Finance.
Main Responsibilities
- Act as the point of contact between the finance organization and internal/external stakeholders
- Undertake the tasks of receiving calls, take messages and routing correspondence
- Handle requests and queries appropriately
- Maintain diary, arrange meetings and appointments and provide reminders
- Make travel arrangements
- Take dictation and minutes and accurately enter data
- Monitor office supplies and research advantageous deals or suppliers
- Produce reports, presentations and briefs
- Develop and carry out an efficient documentation and filing system
Requirements
- Proven experience as an executive administrative assistant, Senior Executive assistant or in other secretarial position preferably in a finance type organization or function
- 3-7 years of experience
- Understanding of daily tasks and the challenges a finance type organization can face
- Full comprehension of office management systems and procedures
- Excellent knowledge of MS Office
- Proficiency in English (preferably fluent )
- Exemplary planning and time management skills
- Up-to-date with advancements in office gadgets and applications
- Ability to multitask and prioritize daily workload
- High level verbal and written communications skills
- Discretion and confidentiality
- High School degree; additional qualification as personal assistant would be considered an advantage
Please apply now for more details!