Description
Job Title IT Project Office Manager (IT PMO Manager)
Reports to (title) Director Business Engagement
Location Brussels
Mission
Setup & owner of simplified, optimized but standardized project life cycle methodology and processes in IT in order to maximize value creation and cost efficiency
Driving the IT project managers (PM) community to increase overall and individual PM efficiency
Overall proposal & project portfolio management in order to facilitate management decision taking and dependency management
Managing the PM Pool and the cross domain PM's assigned
Operating Environment (For example purpose of the entity in which the jobholder acts, strategy, plan, specific policy, economic model and/or performance model on which the job has an influence, guidelines which a direct impact on the job):
The IT organization aims to fulfil a strategic business contribution role and wants to avoid a predominating focus on the delivery of technology services. This is reflected in the top priorities for IT in which the PMO Manager has a very strong impact (indicated by the arrow):
Create a strong shared vision on future IT
Strong Business & IT alignment
Financial efficiency/Affordable IT
Excel in the "RUN"/delivery of technology services
Talent: Attract Retain, Foster & Nurture!
Framework & Boundaries Main challenges and complexity elements (for example main problems the job must deal with, main difficulties, obstacles, conflicts, risks job faces):
The PMO Manager works within the BEM unit and offers PMO structure and guidance to the entire IT community.
The PMO manager needs to drive a community collaboration between PM's which are spread across the IT organization. Some of these PM's are located within other IT units.
The PMO manager will be accountable for disciplined execution of the processes under his/her control throughout IT.
The PMO Manager will have to coordinate the resolution of dependency conflicts between projects with different sponsors (eg in case of resource capacity conflicts)
Activities & decisions
Setup & Owner of methodology and processes
Project Methodologies (eg Agile/Scrum, Waterfall, smaller changes)
modular project setup, the gating process, Project mgt Tooling, change management approaches
Driving PM community
Training and guidance on methodologies and processes
Coaching of PM's
Information sharing and best practices
Follow up of good application of methods and processes and change management
Organize/support post-project evaluations and implement lessons learned
Overall proposal & project portfolio management
Consolidation and dashboard creation on regular basis
Analysis on dashboarding triggering discussions and decisions
Reporting towards different stakeholders (It Mgt, General Mgt, EDF Group)
Follow up of good application of methods and processes
Dependency management and conflict resolution in collaboration with and support of IT BU's and BEM. This on different front's: resource dependencies, planning and release dependencies, solution and technical dependencies.
Project portfolio communication towards the IT & Business community
Managing the cross domain PM's
The PMO manager supports setup and guides project specific PMO's but is not (by default) responsible for the operation of such specific PMO.
As this is a new function in a new org many of these points still needs to be shaped, set-up and launched in the new IT-organization.
Required Experience
The ideal candidate has a university degree (preferably exact sciences, economy or IT) or has gained equivalent knowledge by relevant work experience
The ideal candidate has at least 5 years of relevant experience in project management or PMO, preferable in an IT context. Any certification of relevant experience in project methodologies like PMBOK & Prince 2, Agile, Lean are an asset
The ideal candidate has at least 5 years people management experience
The ideal candidate has at least a general comprehension of IT and IT organizations.
The ideal candidate is business proficient in English and Dutch or French
Qualifications & Technical competencies
Strong structuring, analytical and organizational skills with ability to process and interpret large amounts of data
Ability to handle multiple tasks simultaneously.
Ability to motivate/enforce the disciplined execution of defined methodologies.
Ability to create community cohesion
Excellent communication skills, able to interact with different levels in the organization driving efficient decision taking.
Influential in the organization and a team player
Practicalities
To work full time in the office of BXL
As from now, contract of 3 months with possibility of extension (it is ad-interim in anticipation of an internal hire)