Description
Document Expeditor
6-8 months
Nailsea (South Bristol)
£20-£25 per hour
My client is looking to recruit a Document Expeditor on a 6-8 month contract, helping push documents from vendors through Engineering and closing out within the Project time constraints.
Document Expeditor
Role Summary/Purpose
- Subsea business delivers a substantial quantity of subcontracted equipment to customers. The operations for those components are managed by cross functional teams collocated and organised by family of products.
- The Primary responsibility of the job holder is to drive & maintain the delivery of documentation and Maintain a weekly operating rhythm to identify supplier document schedule criticalities with a process for rigorous expediting
- The role will act as an interface between the supplier/sourcing, Engineering and Project Teams.
- The role shall manage the overall document schedule and ensure timely closure of deliverables.
- Additional expediting activities may be required as agreed with the functions
Essential Responsibilities
- Manage to the documentation plan showing which document from which supplier is due by when. The raw information for this plan will be retrieved from SDRL/SDL which will be supplied by supplier.
- Implement a weekly operational rhythm with suppliers to ensure requirements are known and documents submitted on time.
- Drive internal resources - engineering, quality, sourcing, project management - to ensure closure of documentation on time.
- Inform Project Team of the expediting status, as well as potential roadblocks & actively work with all parties to resolve the issues
Daily Activities
Daily activities will include but not be limited to:
- Management & Control of SDLs - planned and in-process
- Expediting of Supplier documentation with Suppliers by means of daily phones calls, emails and possible visits to Supplier premises.
- Expediting of Supplier documentation with Engineering by means of weekly meetings, verbal and written communication.
- Facilitator of Weekly meetings held with Project team, Sourcing and Engineers
- Escalate poor performance and schedule adherence to Project teams and Sourcing
- Perform workouts with Supplier and Engineering, where required to meet Project schedule. Workouts will be held with the purpose of fast tracking documentation to drive closure.
Metrics
Required metrics for weekly and monthly operational rhythm shall include and not be limited to:
- Late documents internal (with Unit Engineer)
- Late documents with Suppliers - planned and in-process
- Forecast - expected documentation submitted by Suppliers
Please submit your CV's in the first instance.