Description
For our life-science client based in Basel, Switzerland, we are looking fora:Administrative Expert
ou will give administrative assistance to the leadership team with a broad range of administrative tasks for the whole department.
Your main accountabilities will include:
* Administrative assistance to the leadership team;
* General departmental administrative support, internal and external correspondence;
* Schedule and organize internal and external meetings incl. videoconferences and teleconferences - ensuring date coordination, send invitations, booking of meeting rooms, order catering, distribute agenda and handouts;
* Manage multiple calendars; independently follow up on/cascade changes in plans;
* International travel scheduling and expenses management;
* Schedule and organize scientific seminars with all logistics;
* Organize visitors programs, candidate interviews, request visitor badges, book restaurants;
* Coordination of departmental calendar;
* Budget control (target/actual comparisons);
* Maintain overview of external collaborations, create purchase orders and monitor good receipts and invoices;
* SharePoint administration (open new sites, administer project sites, update links, etc.);
* Deputy for administration of time management and building access;
* Support in preparing presentations (MS PowerPoint);
* Developing and maintaining best practices to enhance effectiveness;
* Working with existing and new technology systems;
* Contributing with creative ideas.
Minimum requirements:
* Commercial training (e.g. Swiss Association of Commercial Employees, business school) or other specific qualification with administrative skills and experience;
* Several years of experience as Administrative Specialist or Expert - or relevant experience giving administrative or organizational support;
* Good IT skills, particularly software such as Outlook, PowerPoint, Excel, Word, Internet, SharePoint, eShop, SAP and other business software applications; hardware such as teleconferencing, videoconferencing, meeting room infrastructure;
* Used to multitasking and performing the broad range of tasks;
* Excellent time management, prioritization and planning skills;
* Track record of successfully working within team sharing work and tasks with other team members;
* Experienced working in an international environment with a diverse set of cultures;
* Excellent communication skills with internal and external stakeholders;
* Enthusiastic, dynamic and positive approach;
* Good team player with high level of flexibility and maintaining confidentiality;
* Fluent in oral and written English and German is mandatory.
Michael Bailey International is acting as an Employment Business in relation to this vacancy.