Description
Governance Assistant - up to 400EUR per day
BILINGUAL - ENGLISH & FRENCH/ENGLISH & DUTCH
Corporate Secretariat ensures appropriate corporate governance is in place, in line with legal and regulatory requirements, and advise (or liaise with expert lawyers) on legal and corporate governance questions across the different jurisdictions. Corporate Secretariat organises or is responsible for coordinating the planning and the setting of agendas for management committees, boards and shareholder meetings across the group. Our Company Secretaries perform a review of documents which are sent to these bodies (overall quality and consistency, governance related wording).
Responsibilities:
List and refresh use of Division's data repositories (excel);
Review and control signatures of past EB management committee minutes;
Store signed minutes and attendance lists into Division's library and company's vau
Process data on directors from annual questionnaires into Division's data repositories (excel);
Follow-up and store extracts of official publications in Belgian Official Gazette;
Proceed to monthly communication to NBB, Statutory Auditor, Boardbooks Resource Center and Data Retention Files, of new governance/corporate housekeeping documents;
Initiate switch from 2 central CoSec mailbox into 1 single mailbox per legal entity;
Analyse use of Division's Intranet page (Pulse+) by the Division itself and by internal clients, improve content and structure;
Store corporate housekeeping documents of EB nominee companies into Division's shared drive;
Update Boardbooks Resource Center with directors information and governance/corporate housekeeping documents;
Ad hoc support to the two Division's Assistants.
The role to fulfil in the team is for a duration of 3 months (which can be extended), dedicated to support and work in close collaboration with the Division's Paralegal and two Assistants, until the recruitment of a permanent paralegal role. Reporting line to the Head of Internal Governance.
Your Profile:
You are an experienced Assistant with a minimum career lifetime of 5 years.
You have:
previous company secretarial or governance experience gained in the banking/finance industry, or the banking/finance department of a major law firm or consulting firm;
Excellent organisational skills and an eye for detail
A very good command of English and of French/Dutch
Excellent written and oral communication skills
A track record in treating confidential information
You are:
A team-player, coordinating with your Corporate Secretariat colleagues
Proactive and able to work autonomously in your day-to-day job
Able to manage priorities and to handle many activities in parallel
Stress-resistant
Meticulous