Description
Executive Assistant - NOVJP (m/f)
Reference: -en
Start: asap
Duration: 6 MM++
Main tasks:
- Provide efficient, effective and independent administrative support to the Global Head External Communications and the Head Communications Switzerland & Strategy Development as well as providing support to their respective teams within the Corporate Communications department in a fast moving, local and international context
- Calendar management for the manager, dealing with and replying to correspondence, filing, appointment and deadline coordination specific to the department
- Agenda preparation and minutes handling for team meetings
- Support the team in general event management logistics while taking on independent logistics management for internal and external meetings / events. This includes international meetings with company communications professionals as well as external PR Agencies, media and journalists
- Supporting and maintaining the media inbox by triaging media inquiries and other requests
- Assist in scheduling individual and team milestones, such as year-end discussions and objective setting
- Supporting training registration for team members. Also includes organization of candidates, interviews and on-boarding of new staff including familiarization with systems, setting up hardware and workstations, as well as working place
- Get acquainted with and maintain Sharepoint sites for the department
- Handles the on and off boarding processes of team members within the teams. Which includes preparing the workspace and required resources, such as: office and IT equipment, business cards, access to buildings, the media inbox, systems and various Sharepoints, meetings, parking etc.
- Works closely with the assistants of other teams and informs, advises and supports the team and associates from outside the team on processes, room and meeting coordination for team members: Assist with coordinating rooms and meetings for team events and individual meetings
- Working closely with the Corporate Finance and Control Manager to manage and keep track of Purchase Orders and overall Budget
- Manages all team travel arrangements. Includes working with travel center to book travel and manage associated costs. Process expenses for the associates of the team and for visitors/contractors
Main qualifications
- Commercial background: KV of Commercial School (business school) or similar
- Very good administrative and coordination skills/experience
- Professional/Senior experience as an Administrative Expert
- Executive Assistans with PA experience preferred
- Flexible, solution-oriented individual
- Enjoys handling a diverse, demanding workload
- Excellent written and spoken English and German, oother languages (e.g. French) advantageous
Main advantages:
- A very renowned company
- You will work in an international environment
- A city with a high quality of life that perfectly embraces both modern and traditional values
About us:
With over 15 years of experience in the pharmaceutical industry, biotechnology and medical engineering, we know the key contacts at companies that are recruiting for challenging jobs with real potential. The current high demand for staff has opened up exciting opportunities for dedicated professionals looking to develop themselves professionally and to further their careers. As recruitment specialists with an international network of contacts, we can offer you decisive advantages – all completely free of charge. Register with us and reap the benefits of job offers that are both interesting and relevant to your skills and experience.
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