Description
We are currently looking for a GMA Neuroscience Administrative Assistant (m/f/d).Tasks:
• General secretarial administrative tasks, such as correspondence and presentations, using MS Office.
• Supports the assigned GMA Leader and Team members (telephone coverage, calendar management). Responds, if able, or ensures urgent issues are dealt with.
• Organization and coordination of internal and external meetings. These include team meetings, video, teleconferences, Telepresence and meetings with iHCP
(Healthcare professionals) following compliance guidelines.
• Keeping databases up-to-date:
- intranet (departmental homepages)
- Share web, Touch point and Zinc
- team and affiliates’ contact and address lists
• Filing of information such as reports and literature, email documents (hardcopy and/or electronic filing).
• Travel and meeting organization worldwide in cooperation with the in-house travel centre and/or external parties if needed.
• Handles confidential HR issues such as recruitment of staff, personnel issues.
• Acts as a contact person for general requests involving the team.
• Support to Procurement Administrator (invoices, PO's, accounting, ARIBA)
• Is involved in preparation for congresses and if needed supports the team onsite.
• Coordinates interviews worldwide and assists new employees with Introduction program
• Working closely with agencies incl. approval flow, general requests
Qualifications:
• Secretarial/Business/Office Management Qualification
• Basic understanding of Pharma industry
• Good knowledge of software applications (MS Office and Google platform)
• Fluent in written and spoken English (other languages are an asset)