PMO Support

Description

We are currently looking for a highly organized Junior PMO / Project Assistant to support our client in Düsseldorf

Start: ASAP latest March 2020
Duration: 3 months
Volume: Fulltime (onsite / some element of remote possible)
Location: Düsseldorf
Language: English

Expectation:
You will interface with various levels of management and employees internationally. Your work will
be both varied and specialized and will involve the performance of ongoing complex
administrative assignments.

Tasks:
- Diary Management in Microsoft Exchange Outlook
- Confidential mailbox management in managers absence, keeping Inbox current / Proactive
management of email on a daily basis
- Management meeting planning and organisation
- Assistance in preparation material for management meetings
- Identifying urgent actions that need prioritisation and ensuring effective follow up.
- Prepare/ review/ format PowerPoint presentations for use internally and externally
- Acting as a point of contact and communication channel for external business and customer
contacts
- Pro-actively track any transactions requiring managers approval and ensure they are dealt with in a
timely manner
- Take care of internal announcements in regards to releases , changes, etc.
- Effective management of the performance review process ensuring company deadlines are met
- Assist with resolving facilities issues for the team with the support of the helpdesk

Skills:
- Experience in a corporate, international environment in a similar role
- Able to take initiative and work independently on projects, to devise own methods, approach and
procedures in fulfilling assignments
- Must be able to prepare presentations using PowerPoint
- Able to handle employee sensitive and business information with utmost confidentiality
- Comfortable working under pressure, managing time, setting priorities and meeting deadlines.
- Highly organized.
- Professional. Must be able to write correspondence and reports and prepare all requisite
documentation in an acceptable business style
- Must be able to think logically, pay close attention to detail, establish procedure and follow
through until completion

Michael Bailey International is acting as an Employment Business in relation to this vacancy.