Description
Job Responsibilities:- Based on approved Project Application B forms, Enter project WBS structure into SAP project system and apply line item budget, following project process.
- Understand the Global Project Template and how to use it.
- Create purchase orders for IS projects
- Project Managers provide vendor quotes for goods and services and requests for purchase orders are created itemizing what is on the quote.
- These are then converted to purchase orders by purchasing and sent to the vendor.
- When notified that the PO is created, an email is sent to the Project manager informing him the PO is done and to forward any invoices for goods receipt or service entries.
- The PO then is logged in a data file and tracked.
- Post Goods Receipt/Service Entries in SAP for invoices (Global Invoicing Process)
- When invoices are received, obtain Project managers approval to enter goods receipt or service entry against the PO.
- Forward invoice to Accounts Payable for payment. If the invoice was received through Work Cycle from accounting, add note of the GR or Service entry number and approve and return to accounting.
- Track purchase order spending
- Monitor open Purchase Orders for spending limits.
- Assist project managers in tracking project spending
- Provide project managers status of costs posted to the projects through SAP reporting transactions
- Compile Monthly project spending for Maris, GS Actual IS Project & investment reports and Cost Recovery
- Process report on all the active projects for the current year using data file from Access database.
- Project Controlling process
- Understand the GIPAR process of project replication, creating booking positions and time reporting in the CAT2 system.
- Ad Hoc reporting requests
- Using SAP transactions, respond to Ad Hoc requests relating to projects, purchase orders and etc.
Skills/Qualifications:
- Candidates must have SAP Knowledge, Specifically SAP Project and SAP Purchasing.
- Advance ability in Excel and Access
- SAP role for project creation and knowledge of project system required
- SAP role for purchase requisition creation required
- SAP role for purchase requisition Goods Receipt and Service entries required
- SAP, Replication Cockpit, and CAT2 roles required
- Knowledge of how to use Access required as well as SAP Global IS