Description
Summary:- Directly support and serve the executive leader in his/her interactions with his/her leadership team, his/her peers and his/her multiple bosses.
- Build effective working relationships and maintain a comprehensive awareness of the organization
- Proactively coordinate the executive's calendar, which may be comprised of heavy meeting schedules and extensive travel
- Plan, schedule, and arrange business meetings and travel itineraries
- Prepare and reconcile expense accounts
- Maintain constant alignment with executive assistants of peers and bosses, manage the Operating Rhythms of the business in alignment with the Operating Rhythms of the Tier 1 business
- Make complex travel arrangements and coordinate itineraries
- Arrange video conference calls with global team members ensuring that the appropriate time is scheduled and executive is prepared for these meetings including assembling and
- Distributing meeting materials
- Provide discrete and confidential coordination of sensitive company information
- Generate letters, reports, meeting minutes, memoranda, graphic presentations, general correspondence, personnel actions, and other documents, as assigned
- Review and process expense accounts and related administrative documents requiring approval of the manager
- Organize/maintain an efficient filing system for correspondence records, reference data, reports, and sensitive documents
- Drive key team events such as staff meeting agendas, all hands meetings and the coordination of other events as needed.
- Direct business contacts to appropriate managers
- Establish and maintain strong communication links with business leadership, customers, partners, etc.
Desired Characteristics:
- Bachelor's Degree preferred (Business Administration or other related field)
- Ability to interact with senior executives, including CEOs of customers and Tier 1 businesses
- Ability to quickly identify stakeholders and key people in complex matrixed organization
- Excellent oral and written communication skills
- Experience with data preparation and formatting in Excel
- Strong organizational skills and exceptional attention to detail and accuracy
- Experience in a global and technology environment
- Experience using SharePoint and comfortable learning new tools and software.
- Ability to work accurately, with minimal supervision, under deadline situations in a fast-paced environment
- Ability to prioritize and anticipate needs
- Ability to maintain security and confidentiality of highly sensitive information
- Ability to deal with ambiguity and handle stressful and difficult situations with composure
- Ability to balance workload under short deadlines and changing priorities in a fast paced environment
- Ability to work successfully in a team environment and build effective working relationships
- Strong interpersonal and leadership skills