Description
Overview:Coordinate and track U.S. based marketing program spend including: initiating purchase requisitions, supporting supplier set-up, and inputting vendor invoices.
Responsibilities:
Work with project/budget owners and finance to ensure appropriate accounting and expense recognition by making sure all orders are placed and received in a timely manner.
Secondary responsibility: Administrative support for marketing leadership team including setting up meetings and make travel arrangements, handling and processing expense reports.
Support other projects and reporting as required.
SKILLS:
Qualifications:
Experience with the to-procure-to-pay process (purchase order through invoice), accounts payable, financial quarter end cut-offs/timing implications and the importance of proper expense recognition.
Superior organizational skills with ability to manage multiple projects simultaneously and meet deadlines
Sound judgment and proactive problem solver with willingness to dig into details, understand root cause of issues, and excellent follow-through
Self-starter, dependable/reliable, efficient
Team oriented, strong interpersonal and communication skills (both written and verbal), able to work with and effectively communicate across the marketing organization, cross-functionally, and with suppliers in a professional manner
Database systems experience managing high volume of centralized inputs (statements of work, work estimates, receipts) and outputs (purchase orders, invoices)
PC proficient, with extensive knowledge of the Microsoft Office suite including Excel and Outlook
High school degree or equivalent. Associates or bachelor's degree a plus.
Oracle experience (procurement and accounts payable)
Understanding of basic accounting principles including expense recognition, pre-paids, accruals, capital expenditures and amortizations a plus
Experience working with external suppliers a plus
Years of experience required: 5+