Description
Senior Administrative Assistant, Poole- 12 months
High profile investment bank requires a competent Senior Administrative Assistant to join their team in Poole on a 12 month contract. You will be responsible for performing a full range of diversified secretarial and administrative functions of a highly responsible and confidential nature for the department head or direct report to the Vice Chairman or Chief Executive Officer. Routinely exercises a great deal of latitude in independent judgment when supporting department manager or direct report to Vice Chairman.
Must have excellent administrative skills; prior experience as an administrative assistant or a personal assistant to senior manager; proficient in computer software such as word, excel, outlook or Lotus Notes calendar, etc.
The environment is fast paced and deadline driven. Strong communication skills and a confident nature are essential for this team.
The administrator is responsible for ensuring all assigned tasks are performed both accurately and timely in order to provide a high quality service to our clients and minimise risks to the organisation. Must be able to identify/categorize customer and employee inquiries and prioritize them for the senior manager. Must exercise judgment and discretion regarding access to confidential employee and client information.
Responsibilities
- Operations - Ensure the completion of assigned tasks whilst adhering to all procedures and checklists
- Query Management - Ensure queries are resolved and responded to both timely and accurately
- Risk Awareness - Understand the risks and controls associated with the role to ensure the prevention of errors and issues
- Reconciliation & Reporting - Analyse and maintain data, reports and other management information
- Process Improvement - Participate in our continuous improvement initiatives
- Personal Development - Complete all assigned training and show a desire to learn about the role, group and business
Essential
- Strong attention to detail
- Excellent communication skills
- Superb telephone manner
- Administrator or PA experience to a senior manager
- Strong desire for excellence with a conscientious approach
- Proactive nature
- Well organised and focused in order to meet tight deadlines and client expectations
- Effective team worker player
- Flexible in a fast paced environment
- Strong client service ethic
- Risk aware
- Intermediate knowledge of MS Excel and MS Word
Experience
The candidate will ideally have experience in one of the following areas:
- Data Processing and Verification
- Customer Service
- Reconciliations
- Administration
- Financial Services
If you wish to apply for the above position, please call me or email katie.
Please be advised if you haven't heard from us within 24 hours then unfortunately your application has not been successful on this occasion, we may however keep your details on file for any suitable future vacancies and contact you accordingly. Adecco is an employment consultancy and operates as an equal opportunities employer.