Description
Finance Officer required for an initial 2 month contract with an educational client based in Oxford.
Main duties:
- Responsible for all aspects of the Finance System including the following: dealing with outstanding commitments, managing the weekly mismatch report, payment queries, obtaining financial details from new suppliers, actioning journals, ensuring all Internal Departmental Transfers are carried out, act as trouble shooter' for financial queries.
Manage the payment of University Business Rates and Council Tax. Investigate discounts and exemptions with Local Authorities and Valuation Office.
Update Facilities monthly budget reports investigating monthly financial variations, liaising with staff and the Finance Manager, reporting back to the EFM Directorate Management Group. - To monitor administration budgets for the Directorate.
- Maintain comprehensive transport records, liaise with Managers and garage and deal with MOT, Tax and Insurance.
Assist with training our Directorate staff with the finance system and be available to support staff in its operation.
Develop and maintain financial reports as required by senior Managers. To provide transactional data to the Projects Team to support the Estates Investment Plan. - Manage the Purchasing Card System for the directorate including the reconciliation, authorisation and allocation against individual budgets. Also place supplier orders using the Purchasing Card.
Responsible for raising Purchase Orders/Payment of Invoices on behalf of the Directorate.
Dealing with Administrative Duties, ordering office equipment, PC's, printers, desks etc, handling petty cash, payment requests.
Telephone Income Reconciliation.
Answer queries and cover, where possible, in absence of Finance & Business Manager. - Issuing of Sales Invoices relating to recharging phone bills, utility bills, rents for commercial areas and other ad hoc charges.
- Reconciliation of the Transport PDQ transactions.
- Reconciliation of the Transport till, liaising with the Finance Manager to ensure segregation of duties.
- Experience of deputizing for Manager to attend organizational meetings.
- Involvement with the In-Tend tendering system.
Essential
- AAT/equivalent or working towards it
- Experience in a Finance Office dealing with the payment of invoices,raising Purchase Orders
- Experience of using a Financial General Ledger Package such as Oracle,Sage,Cedar,e5
- Experience of working at a cross organizational level
- Monitoring of budgets
- Experience of providing financial information/advice to budget holders
- Advanced level use of Microsoft Excel
- A high level of accuracy and attention to detail
- Ability to organize and prioritise workload and work to deadlines
- Ability to communicate complex financial information to non-financial managers
- Ability to handle confidential information eg Payroll sensitively
If you are interested in this position then please send through your CV ASAP. If you do not hear from us within 3 working days, then please take this as your application not being progressed this time round, however we will keep your CV on file if we get anything suitable in future. Unfortunately, due to the high volume of responses we are unable to respond to all applications.