Receptionist

Job type:
on-site
Start:
n.a
Duration:
n.a
From:
Avance Consulting (Europe) Limited
Place:
Lyon
Date:
04/25/2016
Country:
flag_no France

Project description:
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Hi All,

We are hiring for Receptionist for one of our IT leading Client.

Location: Lyon, France

Language Requirement: Bilingual (French & English)

Contract Duration: 1 year

Start Date: As soon as possible

Job Description:

To provide prompt services to employees for a conducive working environment and making arrangements for various meetings/client visits at the assigned facility as per requirements.

(1.) To resolve employee issues and escalations raised.

(2.) To organize and co-ordinate for visits of client delegation as per requests.

(3.) To manage vendors and to raise vendor invoice and close them appropriately in the system.

(4.) To organize the internal and external meetings as per logistics requirements.

Additional requirement

To manage the various vendors providing services and goods related to our facility, employees and devices/equipment.

To do sourcing via the Capex/Opex process and to follow/manage the additional processes for a contract creation. To co-operate with the Finance and Legal teams to make contracts.

To support accounts for setting up OMCs.

To give support, help, guidance and advices to expatriates and local employees in various problems and challenges. Giving translation help and advising in local/Finland specific matters, eg KELA, taxation, immigration, registering etc.

To support HR in some matters, eg insurance and health care related issues.

To implement and run day-to-day operations/processes to meet security requirements and follow the HCL policies, eg visitor, parking, laptop, gate pass, access control, inward/outward materials etc. processes.

To ensure the Admin processes/procedures are in place to meet requirements of different audits and make sure we are compliant.

To manage customer visits and company/employee events (arranging logistics, accommodation, meeting facilities, catering, restaurant bookings etc.)

To report several matters to the central team on monthly basis, eg seating, dashboard, CCTV, incidents etc.

To plan and implement Quality, Health, Safety and Environment concept for HCL Finland in co-operation with an external agency and central team.

To manage mobile phone subscriptions and devices.

To create annual budget.

To manage the possible office expansions.

To manage the Admin Audits

To communicate/inform the employees at the office about relevant matters.

Submission of Monthly MIS

To manage the vendor invoices

To co-operate with local IT in various matters.

To act as a Reporting Manager to an Office/Admin Assistant.

Main responsibilities of Assistant:

Invoice processes (Neon/Toscana)

Vendor creation

Receptionist/secretary duties

Postal and courier services

Visitor management

Ordering

About US: Avance Consulting is one of the UK's fastest growing talent acquisition companies. Head quartered in London, we are a global reach agency with a large presence in UK, Europe, US and India.

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Best Regards,

Raazia Fatima

Talent Acquisition Consultant