Description
Overview:- Primary responsibility: Coordinate and track U.S. based marketing program spend including initiating purchase requisitions, supporting supplier set-up, and inputting vendor invoices.
- Work with project/budget owners and finance to ensure appropriate accounting and expense recognition by making sure all orders are placed and received in a timely manner.
- Secondary responsibility: Administrative support for marketing leadership team including setting up meetings and make travel arrangements, handling and processing expense reports.
- Support other projects and reporting as required.
Qualifications:
- Experience with the to-procure-to-pay process (purchase order through invoice), accounts payable, financial quarter end cut-offs/timing implications and the importance of proper expense recognition.
- Superior organizational skills with ability to manage multiple projects simultaneously and meet deadlines
- Sound judgment and proactive problem solver with willingness to dig into details, understand root cause of issues, and excellent follow-through
- Self-starter, dependable/reliable, efficient
- Team oriented, strong interpersonal and communication skills (both written and verbal), able to work with and effectively communicate across the marketing organization, cross-functionally, and with suppliers in a professional manner
- Database systems experience managing high volume of centralized inputs (statements of work, work estimates, receipts) and outputs (purchase orders, invoices)
- PC proficient, with extensive knowledge of the Microsoft Office suite including Excel and Outlook
- High school degree or equivalent. Associates or bachelor's degree a plus.
- Oracle experience (procurement and accounts payable)
- Understanding of basic accounting principles including expense recognition, pre-paids, accruals, capital expenditures and amortizations a plus
- Experience working with external suppliers a plus
- Years of experience required: 5+