Description
Finance Assistant
Main Purpose of Role:
This exciting role is required to support my clients finance team in the management of Legal Floats and Lease Completion costs. Ensuring the correct governance is applied to each payment transaction and that the accounting is carried out in a correct and timely manner is key to the organisation's efficiency and effectiveness.
Key Responsibilities:
- Manage the Legal Float process; to include preparation of funding top-up requests to solicitors and providing a 90 day cash forecast of expected completions payments due to landlords.
- Management of the financial relationship with my clients Solicitor Partners and responsible for arranging regular internal and external review sessions to discuss approval processes, transactional data quality, reporting requirements and agreeing ways of working.
- Review and processing of submitted Completion Statements prior to payment release.
- Support the Estates team by responding to ad-hoc queries, seeking payment approval from the correct individuals in the business and informing Finance team members of any issues as they arise.
- Manage day to day relationships with stakeholders, to include regular interface with Estates, Acquisition and Legal Teams, Property partners and shareholders to ensure the correct treatment and approval of completions in line with business DoA Limits.
- Carry out analysis of the monthly transaction files from Solicitor partners, ensuring any spend is correctly accounted for and the closing balances reconcile to Client Account bank statements.
- Reconcile relevant Legal Float and Undertakings balance sheet accounts, ensuring any old or queried items are dealt with promptly and the balances are fully supported by back-up schedules.
- Code and post lease transactions to the correct Opex, Capex and VAT accounts for cash recovery.
- Liaising with Shareholder representatives on a monthly basis to agree ICO recharge amounts.
- Ensure that VAT evidence is available to support VAT GL entries, complying with HMRC guidelines.
- Carry out post-activity audit checks to ensure correct approvals were carried out, following up with internal stakeholders to highlight any process issues as required.
- Supply meaningful analysis to the Capex Accounting team for Disbursements and Disturbance payments made, prior to capitalisation of completed site assets.
Essential Qualities:
- Studying towards professional qualification (ACA/CIMA/ACCA)
- Experience of high volume transaction analysis and managing complex balance sheets in a medium to large commercial environment
- Financial planning and analysis experience
- Passion for transactional accuracy and excellent attention to detail
- Excellent interpersonal and communication skills with exposure to senior management
- Ability to work to tight deadlines
- Experience of managing external relationships and interfacing with multiple stakeholders.
- Ability to communicate complex Finance concepts to non-Finance personnel
- Good working knowledge of VAT
Preferred/Desired Qualities:
- Telecoms or Property industry experience
- Agresso ERP application software
- Experience designing and implementing process improvements across multiple areas of the business
- Working knowledge of applying Financial Controls and Governance in a complex organisation
To apply for this position please send an updated version of your CV to (see below)
Project People Ltd is acting as an Employment Business in relation to this vacancy.