Description
*Executive/Personal Assistant opportunity- Bank of New York Mellon- 9 months*
Bank of New York Mellon requires a competent Executive/Personal Assistant to join their team at their Queen Victoria Street office on an initial 9 month contract.
You will be required to provide a high level of professional secretarial and administration support to Senior Managers and team in the department as required.
Responsibilities
To assist in general secretarial/administrative tasks, including but not limited to:
- To ensure that clients (internal and external) are dealt with efficiently and politely.
- Diary management using Outlook, in particular arranging internal meetings.
- Setting up video/WebEx/conference calls.
- Booking of training, conferences and seminars.
- Travel arrangements, including production of detailed itineraries.
- Preparing and processing expenses and invoices.
- Working with IT and Facilities as required (procuring equipment, investigating IT issues, new starter setups etc).
- Organisation and storage of electronic and paper records associated with the role.
To assist in departmental administration/secretarial tasks, including but not limited to:
- Creation of a wide range of documents including confidential information, audit files, presentations, reports, proposals, meeting agendas and other documents, using Word, Excel and PowerPoint.
- Assisting with production of papers for internal and external use (printing, photocopying and binding).
- Undertaking a number of key administrative functions on behalf of the media relations team including:
o Development and maintenance of a PR Calendar
o Uploading content to the Newsroom on bnymellon.com
o Daily distribution of Press Summaries - Undertaking a number of key communications activities in support of the internal communications team including:
o Creating, editing and distributing 'This Week in London'
o Support for broadcast email distribution to a range of internal audiences on behalf of Corporate Communications
o Logistical support and set up for region-wide video conferences and Adobe connect sessions
Essential
- Previous experience of performing a Senior Administration/PA role within a large global organisation and working with senior level stakeholders. Previous experience from financial services or banking would be a distinct advantage.
- Proven administrative, secretarial, document production and PA experience, along with advanced knowledge of MS Office packages, especially Word, Powerpoint and Excel.
- Experience of internal financial and expense management systems and following internal financial and billing processes (PeopleSoft for example).
In addition to these attributes they must have:
- Ability to work to tight deadlines, prioritising tasks accordingly.
- Focus on delivery and execution.
- Extensive diary management experience, including the ability to proactively manage diary conflicts and short notice diary changes.
- Strong project management skills, supporting effective tracking of tasks through to successful completion.
- Excellent organisational skills in order to support the effective storage of electronic and paper records associated with the role.
- Demonstrate sound judgment and good decision making when dealing with problems - able to solve challenging problems.
- Proactive and enthusiastic approach to work.
- Strong communication skills (both written and verbal) and strong interpersonal skills.
- Proven experience of successfully managing internal and external stakeholders both by telephone and face to face, including leveraging influencing skills to achieve role objectives.
- Operate effectively and collaboratively as part of a wider team of assistants both within EMEA legal and wider executive/business stakeholders.
- Proactive in building and maintaining strong working relationships that support effective completion of role.
- Seen as 'approachable' and helpful.
*Executive/Personal Assistant opportunity- Bank of New York Mellon- 9 months*
If you wish to apply for the above position, please call me or email
Please be advised if you haven't heard from us within 24 hours then unfortunately your application has not been successful on this occasion, we may however keep your details on file for any suitable future vacancies and contact you accordingly. Adecco is an employment consultancy and operates as an equal opportunities employer.