Description
Overall Purpose:- Works with project management/team which includes administrative tasks to develop and maintain a detailed project schedule for all project phases.
Roles and Responsibilities:
1) Tasks to include daily interface with Project Manager(s) (PM) tracking project activities, maintaining project schedule and documentation.
2) Intermediate to expert level skills with online PM tools ie MS Project or other PM tools.
3) Work and follow-up with contractors on issues and status. Must be diligent, proactive and work professionally with all personnel and contractors to reach a valid, timely and satisfactory conclusion. Must be able to substantiate work products.
4) Highly accomplished in working with all functions of MS Outlook email client.
5) Participate in Team Meetings and then follow-up with meeting tasks and to-do lists.
6) Data Entry and Database Management must be highly accurate.
7) Process purchase orders as required and other general administrative duties required to support the project management team.
8) Process daily, weekly and monthly reporting to ensure all schedules run smoothly, all jobs are completed as prescribed, and all invoicing is processed in a timely fashion.
9) Review, follow-up and validate all milestone deliverables with contractors in a timely manner.
10) Communicate and accurately convey information to all relevant stakeholders in a concise and clear manner.
SKILLS:
Top 5 Skills:
- Project management
- Data entry
- Attention to detail
- Ability to work with cross functional teams
- Strong communication skills (verbal and written)
- Able to navigate and use a variety of computer applications
- Ability to gather quantitative data and analyze
- Ability to anticipate project needs, without being prompted
- Detail oriented
- Excellent written and verbal communication skills
- Experience creating documentation and correspondence
- High school diploma
- Industry experience in telecom, residential/commercial real estate, electronic and/or civil construction.
- Intermediate experience with MS Office - Excel/Data Manipulation
- Manage multiple high priority tasks within short timelines
- Organizational skills
- Presentation skills
- Professionalism under stressful conditions
- Project Coordinator in a projects related role
- Project Scheduling
- Understanding of Project Management functions according to PMI
- Bachelor Degree
- Enterprise Release coordination experience
- PMP certification,
- Understanding of Organizational Change Management tasks and activities