Marketing and Communciations Assistant - 12 month Contract

Job type:
12+ months
P2i Ltd
flag_no United Kingdom
project ID:

This project is archived and not active any more.
You will find vacant projects in our project database.

Marketing and Communications Assistant - 12 month Contract

SALARY: Circa £20,000 (pro-rata) dependant on experience

We are looking for an enthusiastic and capable Marketing and Communications Assistant to cover maternity leave. This flexible and friendly assistant will be assisting in daily marketing activities. This will include supporting the organization of events, assisting sales support, online/video maintenance and general marketing administration. Ideally they will be available for a few hours each day, five days a week - but we are flexible too and will adapt our requirements accordingly.

The job holder will have an understanding of marketing principles and must be computer proficient. He/she will have strong administration and organizational skills. A desire to develop their Social Media skills and an interest in science and technology will be beneficial.
Main Responsibilities

PR, Website and Social Media

  • Look after the P2i website

  • Update scroll banners

  • Upload news, newsletters, events and videos

  • Assess the dating of content and advise where changes are required (e.g. number of patents)

  • Uploading marketing material to online libraries, internet groups and social media sites

  • Produce bi-monthly P2i newsletter

  • Liaising with external suppliers to write the content

  • Using email marketing software to upload content and send

  • Monitor P2i and Competitor social media channels (Facebook, Twitter, You Tube, LinkedIN, Flickr and Blogger)

  • Scope to develop content generation skills which could lead to the ownership of the content on the P2i Social Media platforms

    Providing support for marketing events including:

  • Organise P2i's participation in small scale trade events

  • Liaise with external marketing suppliers (printers, promotional gift suppliers etc.)

  • Register staff

  • Order event services (internet, electricity, hire furniture etc.)

  • Source and pack items for the event

  • Liaise with P2i's International Logistics Coordinator to ensure items are shipped to/from event in accordance with the regulations set by the event

    Organise P2i's participation in speaker opportunities

  • Research potential events/conferences to speak at and submit abstracts/entry forms

  • Once accepted, provide guidance to internal staff on any further deadlines (e.g. paper/presentation)
  • As required, review presentation and provide any show items (e.g. tissues/phone)
  • Be the main point of contact for the organisers

Sales Support

  • Manage marketing sample requests

  • Ensure stock levels are adequate and highlight to Supply Chain Manager when re-orders are required

  • Liaise with the customer on quantity and shipping information

  • Maintain PR & Marketing network drive ensuring items are easily accessible to internal staff

  • Use Microsoft PowerPoint to update and maintain P2i's slide and presentations library

  • Manage Sales and Marketing requests from the website


  • Research - throughout the year we require various online research projects

  • Searching for awards to apply for

  • Searching for speaking opportunities to attend

  • Researching the marketing of water protected electronics products

  • Competitor comparisons

  • Creating Purchase Orders and updating the marketing budget

  • Updating the press folder in reception

  • Maintaining the contacts on the P2i Monthly Newsletter subscriber list

  • Assist with the production of marketing materials and literature

  • Assist with the collation of promotional literature

  • Updating and maintain the marketing department's documentation and database

    Essential Skills & Experience

  • Excellent organisational and time management skills

  • PC literate with PowerPoint, Excel, Word,

  • Ability to learn new software platforms for video editing

  • Adobe Creative Suite and InDesign software skills desirable but not essential

  • Familiar with Social Media (Twitter, You Tube, SEO, SEM, Facebook, Blogs etc.)

  • Interest in developing content generation skills for Social Media

  • Dynamic and creative, 'hands-on' approach

  • Pro-active and able to react quickly

    Key Attributes

  • Accuracy and attention to detail

  • Ability to multi-task and work in a fast-moving business environment

  • Team player and able to work on own initiative

  • Personable, presentable and articulate

    Key Performance Indicators

  • Deliver administrative support to the P2i Marketing Team

  • Meet Performance Review objectives

    Key Relationships and Interfaces

  • VP - Commercial Strategy

  • Supply Chain Manager

  • External suppliers

  • Customers

  • Commercial Team

    Academic Qualifications

  • Educated to A' Level standard


  • Possible UK and overseas travel

    Other Duties:
    Other marketing and communication assistance as agreed to support the requirements of the organisation and other reasonable duties as requested

    To apply for this position, candidates must be eligible to live and work in the UK without Visa restrictions