Senior Administrative Assistant (m/f)

Description

• Performs administrative duties, which may involve contact and exposure to highly confidential materials and information, reporting to the Sr. Director, Product Strategy Program Management
• Handles non-routine information
• Manages the staff schedules; schedules meetings (on and offsite) and makes travel arrangements for supported staff, visitors, partners and vendors as necessary
• Creates and prepares correspondence, spreadsheet reports and presentations
• Attends department meetings, takes notes and distributes notes
• Provides phone support; assumes responsibility for copying, faxing, and developing and maintaining filing systems
• Processes Accounts Payable invoices and all aspects of expense reporting as requested by department Executive Administrative Assistant.
• Accountable for meeting planning and organization (schedule attendees, book conference rooms, arrange catering, prepare presentations, compile notebooks, meeting materials, handouts, etc).
• Liaises and coordinates with CP&PM Exec Assistant and other Assistants to ensure optimal interaction with other staff/departments (Exec Assistant is responsible for overseeing coordination of cross-department work and will provide assignments, as required).
• Serves as a back-up for CP&PM Exec Assistant as required

• A High School diploma or GED is required but a Bachelor's degree is preferable
• Profound experience with administrative support at the Director level is required
• Experience with managing scheduling and travelling is required; experience with international travel and supporting non-US based individuals is desirable
• Proficiency with Microsoft Office Suite is required, especially Outlook, Word and PowerPoint.
• Proficiency in written and spoken English required
• Must be able to work in a fast paced environment with demonstrated ability to simultaneously manage multiple competing tasks and demands