Management assistant

Description

Mission Description - Management Assistant
Mission responsibilities:
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Manage Outlook calendar, phone calls, correspondence, business travels, expense reports, office supplies/orders, meetings organization for the manager mainly and for some team members upon request
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Team meetings organization & attendance : note taking of actions & related follow-up
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Powerpoint presentations, draft of Word documents, data analysis and reports in Excel
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Contact person with external vendors & invoice handling
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Act as liaison between management and staff; between external/internal contacts
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Maintain filing
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Facilitate communication flows through the department (news & collaboration site)
Specific professional/technical expertise and key skills required:
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Soft skills:
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Excellent planning and organizational skills to ensure effective and timely output in an independent way and with final responsibility
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Details oriented and results driven
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Proactive - anticipate issues and develop solutions
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Collaborative skills: strong focus on information exploring and sharing
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Good interpersonal skills and positive energy
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Broad-mindedness - envisage all aspects of an issue
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Problem solver
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Can deal with confidential matters
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Strong listener and plan effectively to communicate regularly with the manager to receive key information
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Experience:
5 years' experience as assistant
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Studies:
Executive Assistant degree (can be replaced by years of experience)
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Background:
Assistant background
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Languages:
English is the main language to be used
French & Dutch can be a plus
Reason Request:
Temporary mission whilst we are recruiting the team's manager's assistant
Hours per week:
40 hours /week
5 days / week
Duration of the assignment:
6 months
Start date: July 8, 2015