Senior Administrative Assistant (m/f)

Central Switzerland/Swiss Plateau region  ‐ Onsite
This project has been archived and is not accepting more applications.
Browse open projects on our job board.

Description


We are looking for a
Senior Administrative Assistant (m/f)

Reference: -en
Start: asap
Duration: 3 MM
Place: in Central Switzerland/Swiss Plateau region
Branch: Herstellung von pharmazeutischen Spezialitäten und sonstigen pharmazeutischen Erzeugnissen

Your tasks:
  • Lead the administrative and approval process of the department's procurement of goods and services by SAP in cooperation with department budget holders
  • Support the maintenance of assigned finance systems (including PONs, accruals etc.)
  • Create & maintain a database of requested purchase orders
  • Complete monthly expense reports for managers' review
  • Proactively and reactively make logistical arrangements for travels, hotels etc.
  • Arrange meetings with colleagues cross-functionally and in different locations
  • Take care of administrative duties related to the department's procurement of goods and services
  • Prepare correspondence, spreadsheet reports and presentations
  • Maintain electronic and paper filing systems
  • Manage expenses and payments including individual expense reports, vendor payment requests, purchase orders and invoices


Your qualifications
  • Extensive working knowledge of MS Word, Excel & PowerPoint.
  • Advanced knowledge of MS Outlook is essential
  • Experience in working with SAP is highly desired, but not required
  • Experience with expense reporting systems/software
  • Strong interpersonal skills
  • High attention to detail in composing and proofing materials, managing time, scheduling and meeting deadlines
  • Ability to work in a fast paced environment with demonstrated ability to simultaneously manage multiple competing tasks and demands
  • Ability to handle confidential information and issues effectively



Skills:
- Project assistant


Keywords: Projektassistent
Start date
ASAP
Duration
3 MM
From
Hays AG
Published at
07.09.2015
Contact person:
Kerstin Werner
Project ID:
979496
Contract type
Freelance
To apply to this project you must log in.
Register