Description
We are looking for a
Senior Administrative Assistant (m/f)
Reference: -en
Start: asap
Duration: 3 MM
Place: in Central Switzerland/Swiss Plateau region
Branch: Herstellung von pharmazeutischen Spezialitäten und sonstigen pharmazeutischen Erzeugnissen
Your tasks:
- Lead the administrative and approval process of the department's procurement of goods and services by SAP in cooperation with department budget holders
- Support the maintenance of assigned finance systems (including PONs, accruals etc.)
- Create & maintain a database of requested purchase orders
- Complete monthly expense reports for managers' review
- Proactively and reactively make logistical arrangements for travels, hotels etc.
- Arrange meetings with colleagues cross-functionally and in different locations
- Take care of administrative duties related to the department's procurement of goods and services
- Prepare correspondence, spreadsheet reports and presentations
- Maintain electronic and paper filing systems
- Manage expenses and payments including individual expense reports, vendor payment requests, purchase orders and invoices
Your qualifications
- Extensive working knowledge of MS Word, Excel & PowerPoint.
- Advanced knowledge of MS Outlook is essential
- Experience in working with SAP is highly desired, but not required
- Experience with expense reporting systems/software
- Strong interpersonal skills
- High attention to detail in composing and proofing materials, managing time, scheduling and meeting deadlines
- Ability to work in a fast paced environment with demonstrated ability to simultaneously manage multiple competing tasks and demands
- Ability to handle confidential information and issues effectively
Skills:
- Project assistant
Keywords: Projektassistent