Description
A leading Operator within the offshore wind industry requires a Document Controller to provide document control services to the project team. The Document Controller will be responsible for the administration and management of the documents and information required by the project.Job Description:
- Provide document control services to the project team to maintain the timely flow of project documents within the EDMS.
- Co-ordinate with Package Managers and other project team members to ensure the organised exchange and control of documents with co-workers, contractors or vendors.
- Act as a point of contact for all internal and external organisations with respect to document control issues.
- Maintain detailed records of critical document progress to an individual document level to enable reporting for relevant Managers.
- Support the Document Manager with other activities such as training, process development etc.
- Processing the issue, storage and retrieval of project documentation internally or externally produced using the EDMS.
- Expedite critical document transactions between internal and external organisations including approvals bodies, by monitoring transaction timescales, actively driving the request and receipt of certification/approvals and contractually important documents as directed by Package Managers.
- Internally expediting all critical documentation to ensure it is reviewed and returned to the contractor/supplier within the agreed timescales.
- Expedite missing documents by chasing originators via email, telephone calls and possibly meetings.
- Produce and maintain specific site documentation logs and records.
- Maintain controlled hard-copy filing systems for accepted wet signature' documents.
- Manage the information provided to project data rooms for the purposes of finance and OFTO.
- Experience in document control, ideally with involvement in construction, power, oil & gas projects across multi-disciplined areas.
- An appreciation of the roles of document control and document management within an engineering and major projects organisation.
- An understanding of corporate documentation and policy based systems.
- The ability to work well under pressure, within a team and to strict timescales