Description
My global client is looking for an expert Personnel Assistant, someone who to provide solid PA and administrative support to the Director of Client Engagement and the Director of Capacity Demand Management, acting as representative, proactively managing, prioritising, actioning, eliminating and re-directing all organisational and administrational aspects for the two directors.
Location - Rickmansworth
Duration - 6 months
Rate - £125
To support the Director of Client Engagement and the Director of Capacity Demand Management - managing their time. Have an appreciation and understanding of their needs, ensuring full support is provided at all times. The job holder will need to exercise the highest levels of discretion & confidentiality at all times.
The job holder will be required to build and maintain relationships with internal and external contacts.
Build an understanding of the Director of Client Engagement and the Director of Capacity Demand Management function and the operation within.
This role requires the post holder to complete the following tasks:
Complex diary management of the Director of Client Engagement and the Director of Capacity Demand Management timetables - to organise schedules for key activities, proactively manage the diary; schedule and prioritise meetings; ensuring obligations are met and ensure supporting papers are available 24 hours prior to meetings/events. Provide detailed schedule of activity in advance, particularly when out of the office for prolonged periods of time. Ensure preparation and administration time is allowed for.
Provide support to the Director of Client Engagement and the Director of Capacity Demand Management with various business tasks/activities/projects as required.
Screen all incoming correspondence with particular reference to diary management.
Correspond with internal & external customers as needs dictate, providing high level of accurate work for internal and external viewing
Skills:
-Consistently display positive, professional and approachable behaviours - displaying the company values.
-Excellent communication skills - uses all relevant channels and resources to communicate effectively and proactively
-Able to work with minimal supervision
-Team working - ability to build and maintain effective working relationships with a wide range of people. Work co-operatively with others as part of a team
-Organisation and detailed planning ability is essential
-Demonstrate strong disciplines with regard to accuracy and quality of output
-Discretion and confidentiality is essential
-Flexibility to travel when required
Spring Technology is acting as an Employment Business in relation to this vacancy.
Spring Technology is an Equal Opportunities employer; we welcome applicants from all backgrounds.