Description
Description:
We are looking for the right candidate to be a trusted advisor and efficient administrator for the Global Talent Acquisition EMEA Team.
As an ambassador for the GTA EMEA LT (Leadership Team), both internally and externally, the Business Assistant will need to demonstrate a high degree of accountability, autonomy, customer facing capabilities and interpersonal skills.
The BA is to ensure smooth and seamless integration and management of the GTA EMEA team, applying pro-activity, initiative, discretion, and confidentiality to all tasks.
Responsibilities
Act as an ambassador and key contact for all matters related to the GTA EMEA Team, constantly feeding back to the LT team
Work closely with the Business Manager on team wide business operations initiatives. Maintain the ROB.
Book meeting rooms, catering and AV for GTA EMEA meetings.
Exercise sound judgment, tact, diplomacy, integrity and professionalism in all transactions to include communicating and working with confidential and sensitive information.
Developing a knowledge of the business group strategy and/or functional expertise and acting as an information resource to the business group.
Coordinating team morale events while staying within managing the allocated budget.
Maintaining and publishing organizational charts, contact lists, org level aliases and distribution groups.
Ownership of internal processes, including MyOrder - creating Purchase Orders, tracking invoices, ordering Hardware/Software/Procurement.
Organize Live Meetings for large group meetings.
Key Success Criteria
Ability to implement process but at the same time flex as the business requires.
Capable of building and maintaining excellent relationships with key stakeholders including a tight network of other Assistants internally and externally.
Always presents a professional image both internally and externally.
Exceptional time, organization, planning and management skills.
Strong communication skills.
Use initiative appropriate to position and demonstrates a high degree of pro-activity.
Demonstrates ownership, tracking and follow through to resolution on all queries and issues.
Requirements
Self-motivated, hands-on, can-do attitude
High level of integrity and ability to maintain confidentiality of highly sensitive material with tact and professionalism.
Proactive approach to anticipating the executive's needs. Ability to deal with ambiguity and work independently to achieve results with a high degree of accuracy.
Organized and efficient, able to priorities and forward plan
Ability to deal with numerous competing demands and range of different people
Ability to priorities effectively
Work to tight deadlines, multitask, work under pressure
Excellent Knowledge of MS Outlook and Excel
Skills:
- Recruitment support
- Sales support
- Business and/or recruitment administration
- Vendor management
Job Title: Recruitment Administrator
Location: Reading, UK
Rate/Salary: .00 GBP Daily
Job Type: Contract
Trading as Aston Carter. Allegis Group Limited, Bracknell, RG12 1RT, United Kingdom. No. . Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. Aston Carter is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available on the website.
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