Description
The Opportunity
Mozaic is an innovative IT and Digital consultancy, we work with large organisations at CIO level to assess and transform their digital operations. We have an outstanding reputation in our field and our enviable customer base includes around one hundred household names across numerous different industries.
The Role
Working as part of an expert Mozaic team, your role would be focused on:
Support for all tracking and administration tasks
- monitoring the PSO team mailbox
- prioritising queries
- chasing and collating responses
- ensuring timely responses to all enquiries
- updating tracking spreadsheets to ensure compliance with agreed processes and timelines
Meeting and Diary Management
- Arranging Governance meetings and ad-hoc meetings as required
- PSO calendar management
- sending invites
- monitoring acceptances and decline responses - rescheduling as necessary
- confirming meetings are quorate
Governance Meeting Administration
- Support the production of content for Governance Boards and Groups, as required
- Ensure content is ready for the Governance Boards and Groups, as required
- Issuing papers for Governance Boards and Groups papers in advance of the meetings - on behalf of the team
- Recording notes and actions and issuing to all attendees
Configuration and record management
- Ensure all key information, assets, products, documents, etc. for the programmes and projects are identified, controlled, tracked, and stored
- Monitor the use of Teams and Channels to ensure compliance with agreed processes and standards
Updating plans and registers
- Support the Programme and Project Managers with plan updates as required
- Support the Programme and Project Managers with RAID updates as required
Programme Performance & Controls
- Support the production of programme and project reporting as required
- Chase and collate inputs to meet agreed reporting frequency
- Ensure required reports are available for the Governance meetings
Other Administration
- Microsoft Teams administration - adding/removing access to Programme Team, channels etc.
- System Access Request admin - attending meetings and processing requests