Description
Venesky-Brown's client, a public sector organisation in Edinburgh, is currently looking to recruit a Document Controller for an initial 23 month contract on a rate of £123.60/day (outside of IR35).Responsibilities:
- Develop extensive knowledge of the organisation's database and its contents and assist in providing support to the team so that they can use the database to its full potential.
- Process incoming correspondence and documents to meet deadlines.
- Catalogue and digitise documents received by the organisation
- Liaise with stakeholders to ensure the safe return of hard copy records.
- Maintain an accurate record of information received by using the electronic Record and Document Management system
- Analyse documents gathered by the organisation, which will include the handling and management of sensitive and confidential information
- Import unprocessed source data into the database following very detailed process workflows - ensuring accuracy at all times and adhering to internal guidelines to mitigate risk
- Take part in the analysis and coding of documents added to the database
- Complete and support the maintenance of the Asset Register
- Support the processing of the Confidentiality Agreements
- Work with colleagues to ensure that the core bundle of documents are ready and shared with core participants in time for meetings
- Ensure compliance with relevant legislation, such as Data Protection (DP) and the General Data Protection Regulation (GDPR)
- Ensure day-to-day delivery and completion of business processes and timelines
- Work as part of a multi-disciplinary team, establishing effective working relationships with colleagues
- Work to ensure the integrity of the organisation, safeguarding organisational, personal and reputational risk
- Where required, work across other functions in the team, to ensure the efficient and effective delivery of the organisation's business
Essential Skills:
- High levels of interpersonal skills, including negotiation and influencing
- Experience of working in small and medium sized teams
- High degrees of resilience and dealing with distressing subject matter
- Proven experience of working under pressure and to tight timelines
- Proven experience of handling sensitive information
- Proven experience in working autonomously and assuming responsibility for document quality standards
- Well-developed oral and written communication skills
- Excellent skills in attention to detail
- Ability to organise and collate robust information received from a variety of sources in decision making
- Flexibility to work across the various functions in the wider Team.
If you would like to hear more about this opportunity please get in touch.