Commercial Administrator - PO managment experience

Job type:
on-site
Start:
ASAP
Duration:
6 months intially
From:
Sopra Steria Recruitment Limited
Place:
Sussex
Date:
05/01/2015
Country:
flag_no United Kingdom
project ID:
895730

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We are looking to hire an IT Commercial & Infrastructure Administrator. Initially 6 month contract with potential to get permanent and based in West Sussex, RH6. Rates - £104 per day. Please let me know if you are interested

Please also note that the successful candidate must be willing to undergo a security check process if required by client.

Job specs

The role of the IT Commercial Administrator is to support the IT Commercial & IT Infrastructure teams in their day to day operation.

This includes:
Management of the Purchase Request process;
Input of purchase orders;
Receipting & invoice queries;
Renewal of POs against Agreements/Quotes;
Diary & Event Management;
Environment,
Health & Safety tasks.

Principal accountabilities

  • Manage the IT purchasing process end to end, including raising of Purchase Orders, Receipting, Invoice queries, reporting and supporting Project Managers with the Invoice on Hold Process.
  • Ensure support renewals are identified and covering purchase orders are raised & monitored.
  • Monitor & analyse receipting against Purchase order values & renew as necessary
  • Manage the schedule of Supplier Service Reviews, Supplier & Customer Forums and ensure meetings are arranged as per schedule
  • Undertake Environment, Health & Safety tasks as required
  • Liaise with external and internal teams and stakeholders on account and commercial management matters.

Secondary responsibilities

  • Provide Administrative support to the IT Infrastructure team
  • Create monthly Security reports (Malware, AV and Incidents), and Risk reports
  • Create weekly, Monthly and adhoc Infrastructure activity reports from Service Now on Incident tickets, Request Tasks and Infrastructure Changes across all Infrastructure queues (Wintel, UNIX, CCTV, Datacenters)
  • Manage and update the infrastructure activity dashboard and monthly highlights
  • Update and manage the 3rd party engagement process. This includes arranging access and security passes for 3rd party Hardware break/fix engineers, kit movement and landside/airside access.
  • Raise Purchase orders, order equipment from suppliers and manage delivery to site and payment.
  • Organise internal and external team training, arranging training bookings for team members, payment to training providers
  • Update and manage the team on-call rotas and team calendars

Qualifications and experience

  • Knowledge and experience of IT commercial, contract and purchasing management - preferable
  • Experience with purchase management software and/or automated procurement systems.
  • Ability to deal tactfully with vendors, suppliers and internal teams who provide a broad spectrum of products and services
  • Experience at working both independently and in a team-oriented, collaborative environment is essential.
  • Persuasive, encouraging, and diplomatic. Ability to elicit cooperation from a wide variety of sources.
  • Strong written and oral communication as well as interpersonal skills.
  • Ability to effectively prioritise and execute tasks in a high-pressure environment is crucial.