Description
1.To produce weekly Aged Debt reports across allocated ledgers and divisions.
2.To chase overdue invoices (on designated accounts) for payment by telephone/e-mail/letter as necessary and to update all chasing comments.
3.To check all invoices with regards to purchase order numbers, cost centres, etc., prior to sending to clients and to adhere to all special invoicing requirements.
4.To deal with telephone, e-mail or face to face enquiries from colleagues (sales personnel) and clients and to provide and assist with information as necessary.
5.To resolve invoice queries, raise credit requisitions and then follow the approval process in order to raise credit notes and reissued invoices.
6.To produce weekly PO report and to chase clients and relevant sales personnel for expired PO's and to log these on to Adapt.
7.To update and enter details on to the invoice quality sheet with the client's special invoicing requirements and to update Navision.
8.To enter invoices on to the online invoicing system(s) where relevant.
9.To log all payments retrieved from Lloyds Link in the Credit Control cash book.
10.To allocate payments on the accounting system.
11.To maintain the Sales accounts on a daily basis.
12.To reconcile Sales accounts on daily/weekly/monthly basis as required.
13.To assist on client visits when necessary in order to resolve queries and build client relationships.
14.To report debts to the Credit & Contracts Manager which are more than 30 days overdue.
15.To take responsibility on a daily basis for filing and archiving within the Credit Department.
16.To run Dun & Bradstreet Credit reports, check data, risk assess and authorise credit lines to set amount. To request trade/bank references.
17.To run monthly 30 day+ receivable report.
18.To open new clients on Navision.
19.To run the credit limit report from Adapt on a daily basis.
20.To complete relevant general ledger accounts receivable reconciliations on a monthly basis.
21.To update Adapt with purchases orders and information
22.To review New Client Checklists (once completed by sales personnel) and to log and attach a PDF copy to Adapt.
23.To send New Client letters and Client Request forms and to log on Adapt.
24.To review timesheets and payment processes from agreed contract.
25.To update credit/invoicing and timesheet area in Adapt.
26.To log and control Credit Note requests and register.
27.To assist with audit preparation and to prepare relevant documentation as and when required.
28.To provide cover for the Contract Department as and when required (eg holiday, sickness, etc)
Plus any other ad hoc duties as and when required.