Description
The Assistant Management Accountant/Accountant supports the business by providing a high-quality and responsive Finance administration, reporting and accounting function to the Central Services Department. This is an exciting and varied role that will impact all areas of the organisation and liaise with internal stakeholders, external clients and suppliers. The Assistant Management Accountant/
Accountant will be a individual with related experience, excellent communication and interpersonal skills, sound judgement and part qualified. He or she will be directly reporting to the Head of Central Services (HoCS).
Key Responsibilities:
Management Accounts
- Preparation of monthly management accounts including P&L, Balance sheet and Cash flow reporting
- Verify calculations and inputs into the Accounts system in an accurate manner
- Manage monthly (outsourced) payroll process, ensuring correct allocation of costs to projects
- Analysis of financial data and preparation of information for senior management
Purchase Ledger
- Accounts Payable, including liaising with suppliers/consultants to resolve invoice discrepancies, handling queries regarding payment dates, invoice status etc
- Managing petty cash - transaction filing and money handling
- Processing of corporate debit card expenses
- Direct debit monitoring and management
- Invoice management
- Incoming invoice processing (stamping, timesheet checks, figure analysis, etc.)
- Posting invoices to accounting software
- Facilitate the invoice approval system
- Managing the payment cycle:
- Preparing the weekly payment schedule spreadsheet
- Obtaining approval for the schedule from the HoCS
- Setting the payments up in the banking system
- Preparing invoice payments pack for the CEO to authorise
Obtaining approval from the CEO and processing the payments online
Sales Ledger
- Engage with senior/mid-level management to ensure proactive invoicing opportunities
- Reconciliation of Banking Facility balance with ledger balance
- Analyse debtors' movement in line with Banking Facility requirements
- Managing credit control with weekly debtors aged review - ensuring invoices are paid on time and escalating before impacts to cash.
- Ownership of billing including raising sales invoices in line with Client Purchase Order and Statements of Work and managing data input of invoices raised to accounting system
Forecasting, Reporting and Monitoring
- Weekly cash flow forecasting
- Assist in annual budget planning and reporting
- Assist in forecasting/reforecasting
- Loan interest statements
- Monitoring bank accounts, ensuring adequate funds are maintained in each account
- Quarterly VAT returns
- Balance sheet reconciliations (Prepayments, Accruals etc)
- Bank reconciliations
- General reporting as required
Other
- Overall ownership of management of SOWs and POs from clients and suppliers (filing electronically and physically, maintaining databases etc)
- Finance filing - management of document filing system
- Assisting in preparation of financial statements, liaison with auditors
- Ad hoc finance assistance eg R&D reporting, P11D, CT60 etc
- Cover of ad hoc duties for HoCS when absent
Person Specification
- An experienced Accountant with a minimum of two years experience in a finance role
- Excellent organisational skills
- Ability to work autonomously, on own initiative and escalate issues when required
- Good communication (verbal and written)
- An engaging personality, positive attitude and strong relationship building skills
- Strong IT skills, particularly excel and ideally with experience with QuickBooks
- Analytical skills and strong attention to detail to evaluate, organise, facilitate and direct complex problems
- Proven problem solver with good judgment
- Excellent planning, time management
- A strong customer service attitude and drive to achieve right first time' culture
- Some experience of managing financial spreadsheets and using formulae
- Enthusiasm to get involved outside of the direct remit, support the team as required and a willingness to learn
- Studying towards/part qualified CIMA/ACCA/ACA or equivalent OR a minimum of 3 years experience in a similar role
What we are offering:
- Competitive salary of £25k - £30k depending on experience
- Life Insurance cover equating to 4 times your basic salary
- Private medical cover and permanent health insurance following successful completion of probationary period
- 20 days holidays
- An entrepreneurial culture with lots of opportunities to learn and grow
- A friendly and helpful team
- Central London location
Our Company:
Amsphere specialises in providing Knowledge Acquisition & Management, Software Testing and Business Analysis services across a number of vertical markets including Multi-Channel Retail, Banking, Insurance, Pharma, Healthcare and Manufacturing.
Amsphere's knowledge Acquisition & Management service offers clients a distinctive approach to knowledge acquisition that extracts experiential knowledge into visual, engaging multi-media content. Our knowledge consulting service typically covers two primary situations - knowledge loss and performance improvement. It is underpinned by our unique Kaams® product.
Amsphere's independent software testing service ensures businesses can hit the ground running. It enables organisations to introduce new applications ahead of competitors and provides them with the confidence that once introduced they will work as they should. We provide independent assurance services, User Acceptance Testing, Systems Integration Testing, Operational Acceptance Testing and Environments Management services.
Amsphere's business analysis service is the conduit between the expectations of the consumer, the needs of the business and the capability/technology of the IT delivery function. We work collaboratively with stakeholders from across the business to ensure that requirements, workflows and solutions are fully scoped, mapped and delivered to meet the business needs.