Description
My client, a specialist insurance focused consultancy is seeking a strong PMO to work on site for their exciting end client within the Insurance industry on their Financial Transformation programme.
Insurance/Reinsurance experience is essential for this position.
*There will be occasional travel to Paris, France for this position*
About the Role
Focus is on Major Strategic Program (financial technology solutions) within the Financial Services industry - Global Reinsurance.
You will work as part of a Program Team for a challenging 2-year Global Financial Systems Implementation and Change Management Program. The team will comprise Project & PMO specialists and generalists.
In summary, you will be responsible for providing PMO support to a Major Program embarking on Global Design, and direct support to the Program Director and Program Manager in addition to working with Project/Delivery Managers & Workstream Leads.
Objectives
- Developing and monitoring a combined delivery schedule for the Program to include:
- Developing a Program schedule by combining and rolling up related Project Schedules covering 6 Workstreams.
- Identify and monitor Program Critical Path
- Baseline and track key milestones against Program Baseline
- Align with Partner Global Programs - identifying and managing key dependencies
- Ongoing alignment with individual schedules at Project & Workstream level, monitoring deviations or changes.
- Alignment with other related/impacted projects across the Life Portfolio
- Dependency Management
- Perform what if impact assessments to support Issue Resolution
- Status reporting of same in line with Governance Calendar;
- Reporting feeds to centralised Divisional Project Office.
- Ensuring that the Program administration structures are designed and implemented to support efficient and comprehensive project & program management and oversight, with minimum negative impact on project team's focus on delivery.
- Designing and managing a clear and efficient schedule/calendar of regular reporting and governance meetings across the Program, aligned to wider Divisional and Group Calendars as appropriate.
- Ensure Program & Project Plans are set up in line with Business Case & approved budgets.
- Working with the Project Teams to ensure updates are accurately reflected on the Project Plans, maintaining the plans, tracking actuals versus expected - budgets, resources and deliverables, and ensuring escalations are happening in line with agreed protocols.
- Working with the PM to develop and implement consistent project plans, documentation, governance and individual as well as consolidated reporting structures, including templates and schedules across the Program.
- Ensuring that RAID logs are kept up to date and support Projects in regular RAID reviews.
- Develop a Program/Project Library and ensure that project documentation is appropriately filed and organised.
- Producing clear communications and updates to project teams.
- Supporting Project & Program review meetings - scheduling, agenda, status updates, taking minutes and actions, following up, logging and tracking.
- Supporting Project and Program governance meetings and reporting demands - to central PMO, Division & Group oversight, senior stakeholder meetings, steering committees etc.
- Producing high quality, succinct reporting across the program.
Experience
- Min 7 years' direct experience in a PMO role supporting multiple projects in a Program or Portfolio structure.
- Experience in Program/Project Schedule and Critical Path Management for large scale programs.
- Experience with international organisations, and multi-locational/virtual teams & stakeholders desired
- Experience dealing with external delivery partners/outsourcers as part of project teams.
- Knowledge of EVM or other project budget management techniques
- PMI, Prince II or other PM/PMO related qualifications a benefit
- Knowledge of the financial services industry, particularly (Re)Insurance (a bonus)
- Experience on SII, IFRS or other Finance or Actuarial projects (a bonus)
- Experience of Change Management, a benefit but not necessary
- Experience working in a Software Development life cycle (SDLC) a benefit
- Experience working with project management and project reporting tools, including Microsoft Project
- Experience in Microsoft Office products - Word, Excel, Visio, PowerPoint and SharePoint