Description
ADMINISTRATIVE SUPPORT :The administrative support will have a crucial role in helping domain managers in their daily jobs by executing following tasks :
Timesheet "check & chase"
- Set necessary allocations
- Chase missing timesheets
Invoice "create & check"
- Preq & PO creation : follow-up of correct completion of purchasing process
- Check against approval : first verification before Domain Manager approval
- Follow-up, escalate and chase eventual inconsistencies
People "follow-up and schedule"
- Onboarding process : initiate & follow-up
- IT Connect : create and follow-up
- 121 / PYR / EYR : schedule on regular frequency
- Team meetings : schedule, set location, agenda & chase presenters
Capacity / delivery
- Capacity file : chase updates
- Calculation of User Story Points at end of each sprints
Communication : Gather & send
- Communicate of IT highlights : consolidate, format and send out
CURRENT MISSION EXPECTATIONS
You will be allocated to the 6 Domain Managers in order to support them in their daily operational tasks (see above).
TECHNICAL BACKGROUND EXPECTED
Worked at least 5 years as an administrative assistant
Is proficient in Microsoft suite and especially Excel & Outlook