Description
Contract/temp assignment for an administrative assistant with prior experience working for a construction company, architectural or engineering firm or a general contractor. There are 2 levels available at multiple locations in Manhattan and the Bronx.
Qualifications Requirements:
PAA I-
A baccalaureate degree from an accredited college and three years of satisfactory full- time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
An associate degree or 60 semester credits from an accredited college and minimum of four years of satisfactory Full time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience.
PAA II-
For placement into Level II, must have at least one additional year of experience as described in PAA I.
Experience Requirements:
Perform complex, administrative and secretarial duties while maintaining an efficient work environment and understanding the highly confidential nature of the position. Type memorandum and transmit correspondence. Prepare statistical and financial reports. Answers telephone, screen calls, and take messages. Organize and maintain filing system. Maintain appointment calendar, schedules meetings and prepare material for meetings. Take notes in the meetings and prepare meeting minutes. Monitor and manage the office supplies. Performs other duties as assigned by the supervisor for smooth and professional operation of his office.
Strong written, verbal and interpersonal communication skills, including a working knowledge of PC applications such as Microsoft Word, Excel, PowerPoint, etc.
Description of Work:
The candidate will be required to assist Design Managers or Construction Manager in performing administrative tasks in the office. Such tasks may include preparing memorandums, reports, and Powerpoint presentations. The candidate will also be responsible for answering phone calls, sending reminders, scheduling meetings, and updating PSRs, and filing systems as well as supporting Construction Manager's office for smooth and professional operation of his office.