Description
Secretariat, Gateway review, Administration, Agendas, meetings, Public Sector, Excellent Comms, London, 3 months.* Please note this role will fall Inside of IR35.*
The successful candidate will need particularly strong communication skills. S/he must be able to work autonomously; be able to work flexibly in a fast paced environment, delivering to tight deadlines.
To provide secretariat support to the Directorates formal leaderships meetings/boards, including following up outstanding actions, condition tracking,
Commission and distribute papers required for the leaderships meetings/boards and ensure all information and documentation has followed the necessary clearance procedures;
Prepare reports on the status of the key actions the leaderships meetings/boards; highlighting risks and issues where appropriate;
Identification of inter-dependencies across the relevant leadership meetings/boards; ensuring that they are escalated to the appropriate level to inform executive decision-making;
Essential
Experience of providing secretariat services in a regulated and/or public sector environment;
Strong organisational and time management skills, with a keen attention to detail;
Ability to act with tact, discretion and diplomacy;
Ability to deliver high level customer services, including the ability to communicate clearly, confidently, and assertively, across all levels of the agency;
Ability to work flexibly and negotiate outcomes which enable the agency to deliver its objectives;
Strong relationship building and team working skills.
Ability to use initiative and proactively seeks solutions to emerging issues.
Ability to use standard software packages (eg Microsoft Office) and to learn bespoke packages.
Desirable
A good understanding of systems and processes in respect of Gateway review and project handling;
- SmartSourcing provides services as an Employment Agency and welcomes applications from all suitably qualified people regardless of age, race, religion, disability, age, gender or sexual orientation.