Description
Anglo American is looking for a business support administrator on a 12-month contract. The role will be part time 3 days a week
The role will consist of the onboarding of vendors and coordinating between the vendor, PM and Supply Chain and also include the following -
* Raising Purchase Requisitions, ensuring that all process and forms are correctly filled* Ensuring the tax is processed correctly/right entity is being used for payment.
* Ensuring that the vendors/suppliers are aware of the procedure for submitting invoices for payment
* PCard payment facilitation
* Maintain vendors details and ensuring that they are updated in SAP
* Consolidations and communicating the monthly accruals to the finance team/Supply Chain.
* Receipting invoices off of the PO's and resolving any possible issues, for example:
* Forex forms to be completed for some transactions.
* Investigating any invoice queries due to delayed/non-payment and follow up to ensure that they are.
* Not enough money on the PO and so discussions have to be started with the PM in order to determine the next steps - extend PO or PM to speak to the vendor if they have gone over budget.
* Processing credit notes/refunds correctly.
* Ensuring no duplicate/incorrect payments are made.
* Ensuring that the right WBS Codes are used and budgets are correctly aligned for accurate management
* Own and maintain the DA Tracker and tracking PR, PO's and payment.
* Providing initiative owners with status updates regarding their requests
* Maintaining the Vendor files in Teams with contracts, agreements, SoW, WI, invoices, credit notes, etc.