Description
PA to Deputy Director of Strategic Commissioning - 3 days a week - 3 months - £120 a day via umbrella - Wolverhampton
Your main duty will be to provide a comprehensive PA (Personal Assistant) service to the Deputy Director of Strategic Commissioning
General responsibilities include the following:
- Managing the Deputy Director of Strategic Commissioning's diary.
- Organise meetings, events, interviews and appointments for the Director and the Senior Management Team ensuring that arrangements are made including; room booking, equipment and refreshments (if required) along with any other items that are required and agendas and relevant papers are distributed in a timely manner.
- Provide minute taking as required to a high standard including preparation of reports, minutes, and other documents with due respect for confidentiality.
- Maintain confidential personnel files for staff within the Senior Management Team, ensuring co-ordination of annual leave, reporting and recording of sickness, absence and holidays.
- Operate electronic and manual filing systems, ensuring that these are maintained and updated at all times.
- Arrange travel and accommodation as required maintaining accurate records.
- Deal with confidential matters on behalf of the Director, maintaining confidentiality at all times.
- Undertake and other administration duties for the Director and the management team that may be reasonably required.
Essential Skills:
- MS Office knowledge, especially Outlook
- Excellent written and verbal communication skills with staff at all levels of seniority.
- Able to present information professionally in written, tabular and graphical formats
- Friendly and professional telephone manner
- Interprets information from a wide variety of sources and communicates appropriate content within the department
- Writes/types with both clarity and accuracy with awareness of what information is needed
- Ability to build relationships with work colleagues and demonstrates the ability to work as part of a team
- Ability to encourage enthusiasm in others through own approach to work
- Able to appropriately handle sensitive or confidential information
- Always displays a high standard of personal integrity and confidentiality