Description
Executive Admin Assistant vacancy for a globally operating Basel based company in the pharmaceutical sector.Your experience/skills:
- Relevant experience within an international, multi-cultural, proactive environment as an Administrative Expert or in a related position requiring considerable organisational skills
- Excellent time management, prioritisation, planning, multi-tasking and influencing skills;
- Capability of working independently and solution oriented as well as of taking a hands-on approach to issues until resolution
- Strong IT and technical skills including MS Teams, Excel, PowerPoint, Sharepoint, videoconferencing hardware with an affinity for new software and hardware as well as a natural interest in leading introductions
- Outstanding communication skills, ability to collaborate with cross functional teams and lead key projects
- Languages: English, fluent in written and spoken
Your tasks:
- Organising internal and external local and global meetings, workshops and events such as departmental meetings
- Preparing candidate interviews and managing the interview day in close collaboration with candidates, hiring managers and interviewers
- Encouraging onboarding of new hires including arranging welcome packages and ordering office and IT equipment while also managing the offboarding of former employees
- Supporting teams with a range of administrative tasks such as purchase order requests, shipping and mailing of documents, office and IT supplies
- Leading and supporting local or global organisational activities such as compliance checks, data tracking, Sharepoint sites oversight and maintenance
- Acting as local point of contact for administrative and organisational questions including travel booking, expense management, invoices, available technologies and organisation charts
Start:
Duration: 12 MM+
Location: Basel, Switzerland
Ref.Nr.: BH 17362
Does this spark your interest? Then take the next step by sending us your CV and a contact telephone number on which you are reachable during working hours.
Going the Extra Mile.
As a preferred recruitment agency for Swiss banks, international insurances, finance service providers, software and pharma companies, we acquire exciting positions since 1998 in Zurich, Bern, Basel and other regions in Switzerland every day.
Due to work permit restrictions we unfortunately can only consider applications from EU or Swiss citizens as well as current work-permit holders for Switzerland.
New to Switzerland? In case of a successful placement, we support you with:
- All administrative questions
- Finding an apartment
- Health - and social insurance
- Work permit and much more
Thank you for your interest. By applying, you give us the permission to internally store and process your data for the application process. We strictly comply with the applicable data protection laws.