Description
Job Title: Executive Assistant to Vice President, Legal - 12 month contract
Location: Aldgate, London
Salary: £ Competitive Package
Company:
Colt is Europe's information delivery platform, enabling its customers to share, process and store their vital business information. Colt provides major organisations, midsize businesses and wholesale customers with a powerful resource that combines network and IT infrastructure with expertise in IT managed services, networking and communication solutions. Colt operates a 21-country, 33,000km network that includes metropolitan area networks in 38 major European cities with direct fibre connections into 17,000 buildings and 19 Colt data centres.
The Role:
The responsibility of the Executive Assistant is to provide one to one support to the Vice President/General Counsel of the Legal & Regulatory division and communicating with specialist groups.
Core Tasks:
Providing effective and accurate diary management for the General Counsel, managing the constantly changing diary and rescheduling meetings
Arranging meetings and conference calls, booking rooms, providing relevant contact details, preparing documents and setting up projectors
Booking and coordinating complex and extensive travel requirements (travel to Europe and India) ensuring that the Colt Travel and Expense policy is adhered to
Managing itineraries and travel expenses for the General Counsel and assisting with visa arrangements if required
Providing the primary contact for internal and external customers
Collating expenses, questioning any receipts and anomalies
Setting up and managing PO's for internal and external customers
Utilising Oracle to process documentation for starters and leavers relating to IT access, equipment and site passes; following up requests with IT until resolution, troubleshooting any issues
Proof reading/double checking legal documents
The Ideal Candidate:
Direct experience as a 1:1 Executive Assistant to Senior Manager/Director/Vice President is required for this position
Previous experience from the Legal division within a Telco or IT/Technology Services company is preferred
Proven diary management (busy and ever-changing diaries) and travel management (complex travel to Europe and India) is essential
Proven experience of liaising with Vice Presidents/Directors is required
Previous exposure to Oracle and raising requests for new starters (logins, IT access etc)
Strong character required to be able to liaise with demanding characters/workload
Someone who takes initiative/proactive approach
Adept at prioritising, organising and planning ahead
Strong Microsoft PC skills especially Outlook, Excel, Word and PowerPoint