Contracts Administrator (Maternity cover)

Job type:
Start date:
9 months
Generic Network
Published at:
flag_no USA
Project ID:

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Practicus is becoming a disruptive force within the delivery of business/technology change and as an Outcome Delivery Partner we believe that one size does not fit all. We offer our clients a bespoke experience ensuring that change is sustainable within the given organisation.

Practicus is an award winning Company established in March 2004.

Practicus has offices in Henley-on-Thames, Bristol, London, Sydney and Melbourne.

We are currently recruiting for a Contracts Administrator for a maternity cover role for 9 months.

Role Responsibilities:

Contracts Administration

Dealing with all contract paperwork generated by the system on a daily basis, including:

  • New contracts/contract extensions
  • Checking Terms & Conditions
  • Making amendments to contracts as needed
  • Dealing with all incoming contracts (in the post)
  • Filing and archiving all signed contracts complete with all relevant legal documents
  • Logging all compliance documents, filing, and also chasing those documents outstanding on interim extension
  • Managing the daily contracts chase procedure for outstanding paperwork - This is done on a three tier chase system : Telephone call to Interims/Chase Email/Legal Email, a manual process using reports raised on RDB
  • Maintaining and updating the contract cycle by updating logs and tracking finishers (interims that finish working for us)

Administrative support to the business

  • Duties as requested such as sending out additional timesheets, assisting with any system procedures, scanning etc
  • Issuing of all online login details (client and interim)
  • Assisting with all queries relating to use of the online worksheets system, troubleshooting, liaising with developers if necessary and keeping interim and candidates up to date with status of queries
  • Helping Consultants with queries relating to online timesheet system (ie status of timesheets, dates of approval, payment due dates, setting up of new approvers)

Administering weekly interims payroll

  • Assisting in the running of the weekly interims payroll. This is an accounts function, however they still require assistance and support
  • Helping interims/umbrella companies with any payroll queries and passing to the Accounts team if unable to assist
  • Assisting the PM team in the implementation of new office system, ie online timesheets system, transition to 30 day payment terms.

In terms of the right person, we are looking for someone who has excellent organisational, planning and time management skills. They need to have excellent attention to detail with strong IT skills (formatting, touch typing).

Ideally we would like someone who has a recruitment or Sales background with Contracts experience but this is not essential.