Executive Administrative Assistant

Description

DESCRIPTION

The Executive Administrative Assistant performs a wide range of administrative and general support duties of a highly responsible and confidential nature. Requires a high level of tact and integrity due to the great frequency of senior executive level internal and external contacts and regular exposure to confidential data. Requires extensive experience related to marketing/commercial functions and practices. Requires experience/competence engaging with international markets/affiliates, planning global travel/meetings, etc.

Responsibilities:

• Communicates and/or coordinates the manager's/executive's instructions and desires with various individuals and/or departments.
• Furnishes and obtains information from other managers/executives or outside representatives.
• Frequently communicates on sensitive issues exercising judgment and discretion.
• Receives and screens telephone calls, letters, and/or visitors for the supervisor.
• Answers routine questions, obtains and furnishes information to save supervisor's time.
• Schedules appointments and arranges meetings, conferences and travel.
• Drafts, organizes and maintains the manager's/executive's correspondence and records, following up on pending matters with limited direction.
• Prepares and analyzes trends and status reports, drawing data from a variety of sources within and outside the department.
• Prepares complex reports and presentations.
• Routes or answers routine correspondence not requiring supervisor's attention.
• Drafts correspondence for supervisor's final approval.
• Organizes and expedites flow of work through supervisor's office.
• Initiates follow-up action.
• Receives general direction.
• Works independently.
• Sets priorities for accomplishing work.
• Solves complex problems/issues requiring research and interpretation
• Proactive search/research of news relative to department priorities and projects.

Qualifications:

• High school diploma.
• Minimum 8-10 years experience/secretarial or Associate Degree in Administration with 6+ years experience.
• Excellent communication, organizational and relationship-building skills.
• Experienced in setting priorities, composing correspondence, collecting data, and preparing reports.
• Mastery of secretarial/administrative skills.
• Fluency in MS PowerPoint, Word, Outlook, Project and Excel software as creating presentations/documents is frequently required.

SKILLS
MS Excel, MS Outlook, MS PowerPoint, MS Project
Synectics offers competitive salaries and a full suite of benefits. EOE.