Description
Primary Responsibility
To provide full administrative support to the European Contracts Administration function along with the London Sales Office. This role also carries an element of marketing administration.
Contracts Administration
- To provide administrative support to all Recruiters
- Obtaining the appropriate authorisations in line with Company policies
- Upon authorisation prepare contracts
- To issue contracts as necessar
- To prepare final documentation
- To issue any follow up documentation as required
- Organising contractors travel and accommodation as agreed in their contract
- Ensuring and organising where necessary contractor visa arrangements
- Ensure all paper and electronic contract files are kept accurate and up to date
Permanent Team Support
To provide full administrative support to the European Permanent Recruitment Division
Sales Support/PA Duties
Arrange travel for London Sales Teams via the documented company process
Assisting with formatting, producing and managing sales related documents
Database support
Ad hoc research
Processing of expenses for management staff and expense support for all
Organising UK Director Diaries where necessary
Provide administrative support to UK Directors where necessary
Working with IT department to solve any ongoing problems and provide day to day support
Office Management
Answering of telephones and taking messages where necessary
Office maintenance: stationery ordering, meeting room booking etc
Marketing Support
Updates and revisions both scheduled and ad hoc of company Intranet
Ensure information required for sales competitions is kept up to date and accurate
Social media updates
Sourcing and posting articles for twitter/facebook feeds
Building our twitter engagement
Ad hoc organising of London events for staff and clients
Full Job Description available on request.