Contracts Administrator/Sales Support Co-ordinator

Job type:
12 month fixed term contract
Generic Network
flag_no USA
project ID:

This project is archived and not active any more.
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Primary Responsibility
To provide full administrative support to the European Contracts Administration function along with the London Sales Office. This role also carries an element of marketing administration.

Contracts Administration

  • To provide administrative support to all Recruiters
  • Obtain the appropriate authorisations in line with Company policies
  • Upon authorisation prepare contracts
  • To issue contracts as necessary
  • To prepare final documentation
  • To issue any follow up documentation as required
  • Organising contractors travel and accommodation as agreed in their contract
  • Ensuring and organising where necessary Contractor visa arrangements
  • Ensure all paper and electronic contract files are kept accurate and up to date

Permanent Team Support
To provide full administrative support to the European Permanent Recruitment Division

Sales Support/PA Duties

  • Arrange travel for London Sales Teams via the documented company process
  • Assisting with formatting, producing and managing sales related documents
  • Database support
  • Ad hoc research
  • Processing of expenses for management staff and expense support for all
  • Organising UK Director Diaries where necessary
  • Provide administrative support to UK Directors where necessary
  • Working with IT department to solve any ongoing problems and provide day to day support

Office Management

  • Answering of telephones and taking messages where necessary
  • Office maintenance: stationery ordering, meeting room booking etc

Marketing Support

  • Updates and revisions both scheduled and ad hoc of company Intranet
  • Ensure information required for sales competitions is kept up to date and accurate
  • Social media updates
  • Sourcing and posting articles for twitter/facebook feeds
  • Building our twitter engagement
  • Ad hoc organising of London events for staff and clients

Full Job Description available on request