Description
Reporting to - HR Director, also support 2 other directors
Key Purpose of Role
- Director's first point of contact for people from outside the organisation, to include screening telephone calls, enquiries and requests; handling them when appropriate, and meeting and greeting visitors at all levels
- Diary management, to include itinerary preparation, making appointments, booking meeting rooms/venues, maintaining a calendar of corporate events, direct report catch-ups, holidays and sickness
- Coordinating travel and accommodation, working with the in-house travel coordinator
- Organising and occasionally attending meetings, and ensuring their Director is well-prepared. This includes carrying out background research, creating agendas, taking minutes, producing documents, briefing papers, reports and creating presentations
- Creating and maintaining Director's filing systems
- Maintain good working relationships with direct reports, external contacts and their PAs
- Ordering stationary as appropriate
- Undertaking projects as required, such as the organisation of supplier events
This role is a 6 month contract therefore the right candidate will be an immediately available experienced PA, who has not only supported more than one director at a time, but who is also able to work in a fast paced environment.
Advantage Technical Resourcing is acting as an Employment Business in relation to this vacancy.We are an Equal Opportunities Employer, a registered Two Ticks: Positive About Disabled People company and support the Age Positive scheme.