Description
Job Description
Job Title: Administrator
Location: Walking distance from Oxford Circus
Contract Type: Maternity Cover - 9 months fixed term contract (possible extension)
Sector: Broadcast/New Media
Salary: £25,000 - £30,000 depending on experience
Description:
My client is looking for a confident self-starter with good experience and a willingness to get involved in a variety of tasks to support and assist the Manager - the client and the wider team with organisation, administration and ad hoc projects
As an Administrator your main responsibilities will be:
Working in a reliable and responsible manner at all times and undertaking tasks that require complete confidentiality
Liaising between the Manager and the team, requesting information, providing instructions and answering queries.
Undertaking any administrative or organisational support required to support the Summer Events 2012
Managing and maintaining diaries and appointments including arranging internal and external meetings and attending meetings to take minutes when required
Ensuring that any centralised systems, shared documents and actions are kept updated and communicated as appropriate.
Answering telephones, screening calls and redirecting queries
Liaising with IT for provision of desktop hardware and support
Arranging car hire, travel and accommodation through the preferred travel management company as required.
Manage the collation of all information & distribution of monthly reports which may include Ofcom, financial, research and general reporting.
Organising and maintaining filing systems including management of documents on SharePoint
Administering sales & purchase orders in accordance with Finance and Procurement procedures and process P-Card Transactions keeping a daily log and consolidating monthly.
Ordering of stationary through Procurement, taking charge of deliveries where appropriate in line with Divisional procedures.
Keeping and maintaining records as required by the department
Producing documents including letters, quotations, lists, invoices and presentations from a variety of sources.
Initiating and responding to correspondence within agreed authority limits.
Participation in any special projects as required.
Use Word, Excel, PowerPoint, Outlook and other in-house systems as required.
To apply for this role you will need the following skills and experience:
Essential:
Intermediate level Outlook, Excel, Word and Powerpoint skills
Experience with Oracle Purchasing module
Ability to adapt easily to changing workloads and deadlines
Role, technical or sector experience required:
Ability to organise information (both electronically and hard copies) such that it is readily accessible to all members of the department.