Description
DESCRIPTIONThe Financial Analyst will code invoices accurately, check invoices with schedule to ensure correct billing, submit invoices for approval, and file approved invoices.
Responsibilities
- Assist with the IExpense processes.
- Work with business partner to ensure statements of work are drafted correctly.
- Work to ensure badges and ID's are active for all workers who need them, ensures billing is correct from vendors.
- Answer generic phone number and forward calls where appropriate, screening guests, signing for packages, sorting mail, obtaining orders for food, and maintains vacation list.
- Support the Creative Services Group and Meeting and Events groups in finalizing billing and invoicing for world wide convention.
- Code invoices, process invoices, ensure invoices hit correct journal accounts, and process charge backs.
- Prepare invoices with supplier info, billing accounts and authorization authority.
- Date stamp, copy, and file the invoice.
- Review invoices accruals at month end, monitor fixed asset forms, provide support to new vendors and suppliers in getting set up tools.
- Ensure checks have been deposited or accrued for at month end and billed to correct accounts.
- Prepare and submit IExpense packages for groups.
- Prepare wire transfer forms for international invoices, both in foreign and domestic currency, once posted update spreadsheet and notify about dollar amount.
- Process chargeback when necessary.
- Reclass when necessary.
- File invoices and chargebacks monthly.
- Prepare monthly financial report.
- Review chargeback journal entries prior to month end.
- Prepare Journal Entries for third party billing.
- Reconcile bank statements and credit card charges, working with internal finance counterpart.
- 2-4 years of Finance/Accounting experience
- MS Excel expertise
- 2-4 years in Database Administration
- 1-2 years of experience with Oracle Financials
- Live event/media production accounting experience preferred
- Knowledge of journal entries
- Invoice coding skills
- Attention to detail
- Experience with confidential information
- Office management skills
SKILLS
Finance/Accounting, MS Excel, Database Administration, Oracle Financials
Synectics is an Equal Opportunity Employer.